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Founded in 2010 to be a simple, smart, and secure signing platform.
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Secured Signing continues partnership to integrate digital signatures within Bullhorn.
5 reasons government agencies and councils are adopting digital signatures.
New feature: Signing completion certificate.
Home // Notary Features // Advanced Features // Witness Pool
Need a witness? Invite your whole pool in one click.
With Witness Pool, getting one of your witnesses into a Remote Online Notarization (RON) meeting is quick, simple, and stress-free.
Your people. Your witnesses. One smooth process.
Witness Pool lets your team use its own approved staff as witnesses in Remote Online Notarization (RON) meetings. Law firms, title agencies, banks, and signing services can invite witnesses, schedule them ahead of time, and keep every meeting in one recorded audit trail.
Your witnesses don’t need a Secured Signing account. They get an email, click the link, add their details, and join the meeting. That’s it. Everything is set up behind the scenes in your notary or organization account, so there’s nothing extra for your witnesses to install, create, or manage.
Deadlines don’t wait, and neither should your signing. If your witness hasn’t been approved to join, or can’t make it, your notary can easily reschedule the meeting or invite another witness from the pool.
All of this happens before the RON meeting begins, so the meeting itself runs smoothly, with no delays and no last-minute scrambling.
Assign trusted paralegals and admin staff as witnesses for wills, powers of attorney, trusts and deeds. Client documents stay within the firm, and confidentiality is never in question.
Use closers and escrow staff already on the team as witnesses. Closings stay on schedule without outside parties, and the agency controls who sees sensitive financial documents.
Use approved staff, which keeps customer and loan documents inside existing access, confidentiality and vendor-risk controls. Every session follows the same procedure across branches and teams, and the single audit trail supports regulator reviews and internal audit.
Manage a network of witnesses under your own standards and brand. Every witness follows the same process, so the client experience is consistent across all orders.
Perfect for any business or team needing witnesses daily.
No witness pool of your own? We’re working on that too. Secured Signing Witness On-Demand Service is coming soon. Contact us to find out more and be first in line.
A witness pool is a group of pre-approved witnesses set up in your notary or organization account. When a document needs a witness, you can invite the pool to join a Remote Online Notarization meeting, and every session is recorded with witness details held in one audit trail.
No. Witnesses receive an email invitation and join the meeting without creating an account.
Your notary can reschedule the meeting or invite another witness from the pool before the RON meeting takes place.
Witness Pool has no per-witness fee, because you use people you already employ. Additional participant costs may apply for the Video Signing or RON meeting.
Secured Signing’s Witness Service is coming soon. Contact us for more information.