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Home // Posts // How to Get a Document Notarised in the UK
To get a document notarised in the UK, book a notary public, prove who you are, and sign in their presence. They then add their official signature and seal.
You can do this face to face, or online through electronic notarisation, where everything happens in a secure video meeting and the finished document is sealed digitally.
Think of it as a trust stamp for your paperwork.
A notary public is an authorised legal professional who acts as an impartial witness. Their job is to make sure the person signing is genuine, understands what’s in front of them, and isn’t being pushed into it. Once they’re satisfied, they sign and seal the document.
That seal tells anyone who receives it, whether a bank, a court, a government department or an overseas authority, that the signing was properly checked. It’s why notarised documents carry so much weight, especially when they need to be accepted outside the UK.
Only a qualified notary public. It’s a regulated role, so a friend, colleague or general witness can’t do it for you, however trustworthy they are.
Some solicitors also practise as notaries, so your own solicitor is a good first call. Otherwise, look for a dedicated notary practice, or use an online service like Secured Signing to meet a notary by video.
Notarisation is a safeguard against fraud. A qualified, government-authorised professional checks that the person signing is who they say they are, and that they’re signing willingly.
The notary public confirms three things:
Once satisfied, the notary signs and seals the document. That seal is what makes a notarised document so trusted. It’s strong evidence the document was signed properly, which is why banks, courts, government bodies and overseas authorities often ask for it.
The traditional process looks like this:
Traditionally, this meant travelling to a notary’s office with your original paperwork. That’s fine when you’re around the corner, but it’s a real headache when you’re overseas, short on time, or dealing with multiple signers in different places.
In-person. The classic. You visit the notary with your paper document, ID and pen. It works well if you live close by and only have one document to sort.
e-Notary (electronic notarisation). Your document is signed electronically and the notary applies a digital seal instead of an ink stamp. Files are easy to store and share, and they can travel across borders instantly. It’s a strong choice for documents headed overseas.
Remote online notarisation (RON). You meet the notary over secure video from your home or office. They verify your ID, watch you sign and seal the document digitally. RON is still maturing in the UK, but demand is rising fast as people realise how much time it saves.
A Qualified Electronic Signature (QES) is the top tier of electronic signatures. It’s issued through a trusted certificate provider, linked to a verified identity, and built to be treated like your handwritten signature.
Pair it with e-Notary and you get:
If your document will be relied on in another country, ask your notary whether QES is the right level of signature for it.
Secured Signing puts the whole process in one secure place. Join a video meeting with your notary, verify your identity, sign electronically and receive a sealed, tamper-evident document, all without leaving your chair.
Yes. e-Notary and remote online notarisation are becoming more widely available. Always check that the organisation or country receiving your document will accept an online notarisation.
A qualified notary public. Some solicitors hold notary status too.
A solicitor advises on legal matters. A notary public verifies identities, witnesses signatures and authenticates documents so they’re trusted at home and abroad. Some professionals are both.
It’s another name for electronic notarisation, where a document is signed electronically and the notary seals it digitally rather than with a physical stamp.
A Qualified Electronic Signature is the highest level of e-signature, tied to a verified identity and designed to be treated like a handwritten one.
Typically valid photo ID such as a passport or driving licence, and sometimes proof of address. Your notary will confirm what’s needed before your meeting.