Notary: SMS Multi-Factor Authentication The invitation is sent to the invitee’s email and once they click on the link to access the document an SMS code is sent to the invitee’s mobile phone. The Sender must enter the invitee’s mobile phone number during signing process setup. SMS has extra cost, check out our pricing page for SMS pricing. Implement SMS Multi-Factor Authentication to strengthen the security of your authentication processes. With this additional layer of verification, you can ensure that only authorized individuals can access your systems or services, reducing the risk of unauthorized access and data breaches.
Notary: Password Invitee is required to create a Secured Signing password that meets the Secured Signing password policy. Once the invitee creates a password they can use it in other signing processes as well. If the password policy is enforced, the password must be replaced every 90 days. Password Authentication type.
Notary: We Sign In We sign you are able to invite any person to sign the document remotely or in person, with the Face To Face (F2F) process and invite the Notary to notarize the document. Feature: Multiple Signatures and Notary Stamp In case the account has multiple users or is part of an enterprise account plan, users can invite the appropriate Notary from the list to notarize the document. You can add Form Fields as well if you need information captured in the document, during notarization. Feature: Adding Notary Signaure and Seal Save Draft Senders can now save drafts and continue tagging the document later. Every 5 minutes a draft is also auto-saved. Click “Save Draft”. Once a draft is saved it will appear in the Inbox and In-Progress tabs. Load We Sign Draft – To open and continue tagging the document. Remove Document Draft – Remove all fields and signatures and from the document. Add Document If you need to add a document to a package after you have started placing signatures, you can add document and create a package in preparation stage. The document can be added from your desktop, inbox, signed folder, or the template list. To do this, select the document and click update package. Replace Document To replace a document and keep all form fields and the signature fields in place on the document select the replace document button. If the new file differs in size to the original you may need to do some fine tuning for form fields and signature position, however they will all remain in place. Click “Replace Document”. Select document source. Documents order in Package To change the document order in a package, use the up and down arrows in the document list. The top document will be the first in the signing process.
Notary: Setting up your Digital Certificate If your state requires to use a Digital Certificate from an approved provider, you can purchase one from IdenTrust here. Click Set up Certificate to start the process. 1. Select the Certificate provider and the way you want to use your certificate. You can upload it to Secured Signing or install the app in your Windows workstation to use the certificate on-premises. 2. Upload Certificate Process – The backup file you created while installing the certificate in your desktop browser. You need to use your password in order to access the file and then press verify.Note: Please ensure you’re uploading the certificate for signing not for encryption.Once verified press save and you’re ready to use it in the signing process. Every time a Notary will notarize or sign a document we will use this certificate to create an X509 Digital Signature. 3. Upload Certificate Process – In case you have a USB token/hardware to store your certificate or you want to keep the certificate on your premises/Desktop Windows OS only, select Remote Certificate Sign and click Next. 4. Click verify to select the right certificate in your PC , and enter the certificate password. 5. Then you will get this screen. Once saved you will need to download and install the Secured Signing Remote Certificate Sign App in your PC, click download to do it now. You can also do this later, or the first time you need to sign.
Notary: Notary Certification Online Course Secured Signing has launched the Secured Signing Notary Certification Course as a part of our eLearning platform. All Notaries with a Secured Signing Paid Notary Account can now receive a Secured Signing Notary certificate when they successfully complete the course.To access the course, login to your Secured Signing Paid account and go to My Account > My Settings > Notary > and click on the blue Notary Certification Course button.This will take you to our eLearning platform.How To Access The Notary Certification CourseBefore accessing the course make sure to read and understand the following:To speed up the certification process please register on the eLearning platform with the same email you registered on the Secured Signing system.The course includes videos and quizzes with a final exam to test your knowledge.Once you pass the exam with a minimum score of 85% you are entitled for our Notary Course Certificate.After completion of 5 RON sessions, we will add the Secured Signing Certified tag to your profile on the Notary Network.You can revisit the eLearning platform any time to rewatch the course sessions.
Notary: MISMO Compliance Secured Signing provides secure and compliant signing solutions for various industries, including the mortgage industry. MISMO, which (Mortgage Industry Standards Maintenance Organization), is anorganization that develops and promotes standards for the mortgage industryIf you are performing a real estate transaction such as Mortgage Purchase, Refinance, etc. We recommend using our method for MISMO Compliance. Mortgage Bankers Association in conjunction with MISMO require that KBA and ID Verification are in a continuous session.We recommend the principal complete the KBA and ID Verification 25 minutes before RON session starts and wait for the notary to join the meeting. Note: Please ask your customer not to close their browser. If at any time prior to the session the principal loses connectivity or closes the browser, the principal will have to initiate both the KBA and ID Verification again. Have the principal click on the link in the original email to proceed.Turn On MISMO Compliance From Your Account SettingsTo turn the MISMO Compliance setting on log in to your Secured Signing Paid Notary Account.Go to My Account > My Settings > Notary and Scroll Down.You will see Default RON workflow. If you are performing real estate transactions (Mortgage Purchase, Refinance, etc.) we recommend enabling MISMO Compliance by ticking the checkbox.Using Notary Wizard for One-Off Real Estate TransactionsIf you need to use Secured Signing’s MISMO Compliance Workflow, but it won’t be on a regular basis, you can set this up in Step 1 of the RON Scheduling wizard (or the Notary wizard).The default setting is derived from your account settings shown earlier, but when you schedule a RON session you can specify whether this specific transaction has to be carried out in a way that is MISMO compliant.Remember to check this option is YES whenever you’re dealing with real-estate related notarizationsFrom here, continue the process as you normally would for your RON sessions.
Notary: Online Notary Act You can add Online Notary act wording that will appear under your Notary Seal.Secured Signing already has default wording:“This remote online notarization involved the use of audio/visual communication technology”You can edit this wording to meet your Secretary of State’s requirements for the eNotary settings page via My Account > My Settings > eNotary, and scrolling down to the Online Notary Act text box.Enabling the Online Notary Act in My Settings > eNotary
Notary: Knowledge Base Authentication NOTE: This is only available for US Citizens with Secured Signing accounts. Knowledge-based authentication, commonly referred to as KBA, is a method of authentication which seeks to prove the identity of someone accessing a service. As the name suggests, KBA requires the knowledge of private information of the individual to prove that the person providing the identity information is the owner of the identity. Dynamic KBA, which is based on questions generated from a wider base of personal information. Identity proofing is the means by which the principal (signer of a document) affirms their identity. This is done through a third party who uses dynamic knowledge-based authentication (KBA). KBA is a process in which the principal is asked a series of questions about the principal’s identity and personal history. In order to pass, the principal must answer at least 80% of the questions correctly.If the principal fails their first attempt, they may retake the quiz once within 24 hours. If the principal fails a second attempt, they are prohibited from retrying with the same notary for at least 24 hours.
Notary: ID Verification Enhancing Identity Verification: Leveraging Government-Issued ID and Facial Recognition Technology. Government-issued identity documents are at the heart of many identity-vetting processes. Performing up to 50 different text- and image-based tests and checking IDs against a database of nearly 4,100 ID types from nearly 200 countries. The Facial matching software performs powerful biometric facial recognition match and liveness detection to prevent identity theft and fraud. A user simply captures an image of their government issued ID and then takes a selfie. The selfie image is compared to an extracted photo from the identity document such as a driver’s license or passport to verify a match and provide a confidence score. NIST tested algorithm for biometric facial recognition match with optional advanced passive liveness test which requires no action and is iBeta compliant. Prevents presentation attacks from printed images, masks, recorded video or synthetic video. Secured Signing enhances this ID Verification process by creating a strong link between the ID and the document. You can configure the matching process so that some data must be part of the ID presented in the ID Verification process and select which parameter you want to match with the ID. ID verification settings: explained. You can also decide if you want to continue the signing process if the data doesn’t match or stop the process. In either case an the sender receives an email notifying them about the mismatch. This same process applies to the Facial match, if the face of the signer doesn’t match the picture on the ID, or the selfie picture quality is poor. Signing process can stop or continue, sender will get email notification in unmatched case. A good score for Facial matching is about 80 points. If ID verification settings: ‘If Not Match’ explained. A link to ID Verification results can be embedded on the signed document to build trust and everybody can be sure the signers identity was checked and matches the provided ID. This process can set be up on the fly per signing process in the Invitation Workflow popup. Invitation Workflow.
Notary: I Sign To Notarize a document that only the Notary Public signs, the ‘I sign’ process is the best option, the notary can stamp and sign the document without any invitation process. Feature: Add Notary Stamp and Signature The Notary Seal has a set size based on the image uploaded. You can resize the Notary signature and also add a name and date. Feature: Add name and date.