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Home // Notary Features // Core Features // Electronic Notary Journal
A Tamper-Proof Digital Record of Every Notarial Act
Secured Signing’s Electronic Notary Journal replaces the paper logbook with a secure, searchable digital record of every document you notarize and every oath you administer.
Each entry is time-stamped and cryptographically sealed, so your journal stays accurate, audit-ready, and compliant with Secretary of State requirements ,whether you’re notarizing in person or performing Remote Online Notarization (RON).
A paper journal is easy to lose, damage, or fall behind on — and it can’t prove an entry wasn’t altered after the fact. Secured Signing’s electronic notary journal solves this with:
Secured Signing’s latest enhancement lets you add comments directly to your Electronic Notary Journal during a Remote Online Notarization session — turning your journal into a complete, real-time record of the entire signing, not just the outcome.
Use journal comments to:
The result is a thorough, timestamped account of every RON session — giving you stronger evidence and better records if a notarization is ever questioned.
See how it works: step-by-step guide + video on adding comments to your Notary Journal in RON
What is an electronic notary journal? An electronic notary journal is a secure digital logbook that records the details of every notarial act, including document type, signer information, ID verification, and the date and time of notarization — in place of a traditional paper journal.
Is an electronic notary journal legally compliant? Yes. Secured Signing’s Electronic Notary Journal is built to align with Secretary of State notary recordkeeping rules, capturing the required fields for each entry and keeping records tamper-evident and retrievable for audit.
Can I use an electronic notary journal for Remote Online Notarization (RON)? Yes. Every RON session is automatically logged, and notaries can add preparatory, real-time, and post-signing comments directly to the journal entry for a complete record of the session.
How secure is a digital notary journal compared to a paper one? Digital entries are time-stamped and sealed at creation, so any attempt to alter a record after the fact is detectable, something a paper journal can’t offer. Records are also backed up and accessible from any device, removing the risk of loss or damage.
Can I export or share my notary journal records? Yes. Records can be searched and exported on demand, making it fast to respond to requests from clients, courts, or state regulators.