Secured Signing for FastTrack360
Our FastTrack360 integration allows you to get all documents across your recruitment agency signed online by clients and candidates right from within FastTrack360. This Speeds up your recruitment agencies processes, frees up your recruiter’s time and ensures important documents are automatically stored in the right place.
The signing process is simple for candidates and clients to complete on any device, and all signatures are encrypted with PKI technology that ensures documents can’t be modified, and with a full audit trail are legally binding.
Some of the key benefits are:
- No More Paperwork: Printing, signing, scanning & uploading is a thing of the past. Turn any printed form into a digital one.
- Automate Processes: With two-way data flow, you can push & pull information back into FastTrack360 fields. No more manual data entry! No more human errors!
- Easy Integration: Our deep integration with FastTrack360 gives you signing capability within the one system + documents saved automatically in the right place.
- Save Time Following Up: We will keep chasing people to sign documents for you and alert you if they haven’t.
- Ensure Compliance: Increase your compliance, accuracy rates and stop searching for paperwork.
- Legally Binding: Sign with PKI digital signature technology with a full audit trail of who signed what documents and when
- Improved Experience: Fast, easy signing of contracts for clients & candidates – a full digital experience when interacting with you.
- Built for Recruiters: Includes common government forms including Tax Declaration Form (TFN), Super Choice, IRD, Kiwisaver, and ACC.
- Document Uploading: Candidate can upload compliance documents with a few clicks – drivers license , passports, work visa, and any document to support application.
- Easy Reporting: Advance reporting and visibility of signing process let you know what is happening in your business with a click of the button, real time!
Turn your Paper Forms into Reusable Digital Templates
Choose from two form creation tools:
Form Filler – Our Do It Yourself tool lets you build form templates with FastTrack360 Form Fields and Signatures, so they can be used again by you and your team members. Fill and signed Document(s), any collected data are automatically saved in FastTrack360 records.
Form Direct - Tailor-made Forms by Secured Signing
Use Secured Signing’s customized, HTML5, and Mobile Ready forms for your business needs, featuring workflow, data mapping and business validation rules. Invite others to fill-in and sign web forms. Signed Document(s) and any collected data are automatically saved in FastTrack360 records.
How it works?
Once you are ready to send a document for signature within FastTrack360, click on the ‘Custom action’ button.
From the Secured Signing menu – choose what you need to do:
- We Sign to send documents for Signature
- Choose Document templates to send a document that you use over & over again which you built yourself.
Or Form Direct to send customized, mobile ready form which we have created for your business needs including data-entry validation, such as ABN, TFN, street address and more
Next, Secured Signing will send an email invitation to the candidate/client to fill-in and sign documents.
An invitee simply clicks on the link in the email, enters the included email pass code and the system guides the invitee to fill in any required information & capture/draw their signature. The invitee then reviews the document and what they’ve filled in and clicks to sign.
A completion email with the signed document is sent to all parties involved in the signing process.
The signed document is also saved in FastTrack360 to the originating record.
This describes a remote signing process. You can also use Secured Signing to sign documents in person if the candidate or client comes to visit your office, we call this Face to Face signing.
In addition, you can setup your company branding, create your own email templates, create your own signing workflows and much more.
Ready to get started? This is how:
Step 1 – Contact your FastTrack360 account manager and request to add Secured Signing to your account
Step 2 - Secured Signing will complete the setup for you
Step 3 – Connect Organization & Add Users – see how here
Book your free demo now and see for yourself how Secured Signing can help your recruitment business