Online Notarization with Biometric Identity Verification Posted on March 17, 2026 - 1:57 pm by Lianca The Future of Secure Online VerificationsAs businesses continue moving toward fully digital workflows, the number of agreements signed online is growing rapidly. Contracts, financial documents, legal forms, and government paperwork are now routinely executed using digital signatures and secure e-signature technology. While this shift improves efficiency, it also introduces a critical challenge: How can businesses verify the identity of a remote signer and ensure a document is legally secure? This is where Remote Online Notarization (RON) combined with biometric identity verification is transforming secure digital transactions. By using advanced identity verification technology, organizations can confirm signer identity, prevent fraud, and maintain compliance — all without requiring an in-person meeting. Platforms such as Secured Signing’s online notarization platform make it possible to complete secure online notarization from anywhere in the world. The Growing Challenge of Trust in Online AgreementsTraditionally, notarization required individuals to appear physically before a notary public. During this process the notary would: Verify the signer’s identity Confirm the signer understands the document Ensure the signature is voluntary Apply the official notarization seal This process worked well in a physical environment. But in today’s remote and global business landscape, in-person notarization creates several challenges. Common Challenges of Traditional Notarization Businesses and individuals often face: Slow document turnaround times Geographic barriers for signers and notaries High administrative and travel costs Inefficient paper-based workflows Friction in digital customer experiences As digital transactions increase, organizations need a secure, scalable solution that allows documents to be notarized remotely and instantly. Remote Online Notarization solutions solves this problem by enabling documents to be notarized online using: Live video conferencing between signer and notary Biometric identity verification Secure electronic signatures 3D liveness detection technology Tamper-evident digital certificates Detailed audit trails An online notary platform like Secured Signing enables organizations to perform notarized transactions quickly, securely, and in full compliance with digital trust standards. How Biometric Identity Verification Works in Remote Online NotarizationA core element of secure online notarization is confirming that the signer is truly who they claim to be. Modern identity verification technology uses multiple layers of security to authenticate the signer’s identity before the document is executed. Identity Document CaptureThe verification process begins when the signer uploads or scans a government-issued identification document, such as: Passport Driver’s license National identity card The system analyzes the document using AI-powered validation tools to: Confirm the document is genuine Detect potential tampering or forgery Extract key identity details This step ensures the ID itself is authentic before proceeding. Facial Recognition VerificationNext, the signer completes a live facial scan using their device camera. The system compares the live image with the photograph on the ID document using facial recognition algorithms. This biometric comparison verifies that: The person presenting the ID is the actual document holder The identity matches official government records This is a core part of biometric identity verification used in secure digital agreements. 3D Liveness DetectionTo prevent fraud attempts involving photos, masks, or pre-recorded videos, the system performs 3D liveness detection. The technology analyzes several indicators including: Natural facial movement Lighting reflections on the face Depth perception signals Micro-expressions and blinking patterns These signals confirm that the person is physically present in real time, protecting against spoofing and impersonation attacks. Secure Identity ConfirmationOnce verification is successful, the signer’s identity is securely confirmed within the platform. This verified identity is then recorded as part of a permanent digital audit trail, which provides: Legal evidence of identity verification Compliance with digital trust regulations Additional protection in case of disputes This combination of secure e-signatures and biometric authentication creates a trusted digital notarization process. Why Identity Verification Is Critical for Online Notarization When documents are signed remotely, verifying the signer’s identity becomes essential. Without proper identity verification, organizations risk: Identity fraud Document forgery Unauthorized signatures Compliance violations To address these risks, modern online notary platforms use biometric identity verification to confirm that the signer is the legitimate document owner. Key Benefits of Remote Online Notarization for BusinessesOrganizations adopting Remote Online Notarization platforms gain significant operational and security advantages.Faster Transaction CompletionDocuments that once required in-person meetings can now be notarized in minutes.Lower Operational CostsBusinesses eliminate expenses related to printing, courier services, travel, and manual administration.Stronger Fraud PreventionBiometric verification and digital audit trails significantly reduce identity fraud risks.Global AccessibilitySigners and notaries can complete transactions securely from anywhere in the world.Improved Customer Experience Customers can sign and notarize documents from any device, making the process faster and more convenient. The Secured Signing Remote Online Notarization PlatformThe Secured Signing Remote Online Notarization platform enables organizations to complete notarized transactions entirely online while maintaining strict security and compliance standards. By combining advanced biometric face matching with real-time deepfake detection and three-dimensional (3D) Liveness checks, the platform provides a multi-layered security framework that helps detect and prevent sophisticated fraud attempts, including spoofing, identity manipulation, and deepfake attacks. The result is a tamper-resistant identity verification process that strengthens trust in digital agreements while protecting organizations and users from fraud. The platform combines advanced identity verification technologies with a seamless digital workflow, allowing businesses to confidently execute high-value agreements remotely. Together, these features create a secure and legally defensible digital notarization process. Frequently Asked Questions (FAQ) What is Remote Online Notarization? Remote Online Notarization (RON) is a process that allows documents to be notarized digitally using secure video conferencing, electronic signatures, and identity verification technologies. Is Remote Online Notarization legally valid? Yes. Many jurisdictions have established regulations that recognize Remote Online Notarization when proper safeguards such as identity verification, video recording, and secure digital certificates are used. How does biometric identity verification work in online notarization? Biometric identity verification uses technologies such as: Facial recognition ID document verification 3D liveness detection These technologies confirm that the individual signing the document matches their government-issued identification, helping prevent fraud Why use an online notary platform? An online notary platform allows businesses to notarize documents faster while improving security and compliance. Benefits include: Remote notarization Secure e-signatures Verified digital identities Complete digital audit trails This makes it ideal for organizations handling high-value digital agreements.
How to Prevent Signature Fraud Posted on March 16, 2026 - 2:37 pm by Lianca Why Your “Signed” PDF Isn’t as Safe as You Think These days a few clicks can move millions of dollars or finalize life-altering contracts, the “wet ink” signature is no longer the gold standard. In many cases, it’s becoming a liability. Signature fraud has evolved far beyond simple handwriting imitation. Criminals now use AI-generated handwriting, copied signature images, and sophisticated phishing techniques to forge identities and manipulate documents. Recent global headlines have exposed how easily bad actors can copy-paste signature images onto fraudulent documents, leaving businesses exposed. For modern businesses and leaders, the question is no longer whether to digitize documents. The real question is how to digitize securely without leaving your organization vulnerable to fraud. The Growing Risk of Signature Fraud Signature fraud occurs when an identity is forged or a document is altered post-signing. With AI-driven “deepfake” handwriting and advanced phishing, the traditional “squiggled line” on a screen is officially obsolete. The True Cost of a Fake Signature: Financial Loss Fraudulent signatures can lead to unauthorized payments, fake loan approvals, and fraudulent contracts that drain company resources before the fraud is detected. Legal Consequences If a signature is challenged in court and cannot be verified, the entire agreement may become unenforceable, creating costly disputes and legal uncertainty. Reputation Damage Trust is one of the most valuable assets any organization has. A single high-profile fraud incident can damage credibility, leading clients and partners to move to more secure providers. A Multi-Layered Defense Against Signature Fraud Many businesses mistake an Electronic Signature (a simple image or typed name) for a secure solution. It isn’t, to truly prevent fraud, you need a Digital Signature; a cryptographic “fingerprint” backed by a trusted digital chain. Secured Signing transforms digitally signed documents into legally fortified, tamper-proof records by stacking layers of defense. Layer 1: Defeating Deepfakes with Realify Seeing is no longer believing. Secured Signing integrates Video Confirmation with Realif Deepfake Detection, a cutting-edge AI layer that defends against sophisticated digital impersonations or manipulate video footage. Frame-by-Frame Analysis: While a signer records a brief video, Realify™ scans the footage in real-time to detect synthetic overlays or digital “masks.” Instant Intelligence: Within seconds, the system flags the video as Authentic, Suspicious, or Fake. Permanent Evidence: This isn’t just a notification; it’s a comprehensive report embedded directly into your document’s audit trail. Layer 2: Video Signing for Real-Time Verification Why juggle various video call and signing apps when you can do it all in one secure space? Our Video Signing feature allows for a live, recorded meeting where you can: Remote Witnessing: Legally witness signatures in real-time from anywhere in the world. Visual ID Check: Participants can visually confirm identities and review physical ID documents during the session. Unified Execution: Documents can be signed directly during the meeting, eliminating the need for third-party tools or file transfers. Layer 3: Advanced Biometric “Gatekeepers” Before a signer even accesses the document, they must pass through multiple identity verification checkpoints. These advanced authentication methods ensure that only the intended signer can proceed. Feature How it Protects You Biometric Face Match Uses AI to compare a live selfie against government-issued IDs for a 1:1 match. ID Verification (IDV) Automatically validates the authenticity of passports and driver’s licenses globally. SMS Two-Factor (2FA) Adds a mobile-verified layer of security before access is granted. Single Sign-On (SSO) Integrates with your corporate credentials to ensure internal security compliance. Relying on scanned signatures or pasted images is like locking your front door but leaving the windows wide open. By embedding advanced security directly into the signing process, Secured Signing ensures that: Every sender is verified Every signer is authenticated Every document is protected from tampering We aren’t just moving paper to a screen; we are elevating digital signatures to a level of undeniable legitimacy.
Best e-Signature Platforms in 2026 Posted on March 16, 2026 - 12:25 pm by Lianca Digital fraud is accelerating at the speed of AI, choosing an e‑signature platform is no longer about “slapping a signature” on a PDF. It’s about operational integrity, brand protection, and legal‑grade tamper‑proofing. So what actually makes an e‑signature platform the best in 2026? AI can now fabricate identities, manipulate video, and replicate signatures with unsettling accuracy. Convenience alone isn’t enough anymore. Organizations need security, identity verification, and digital trust built into every step of the signing process. For teams that demand the highest level of protection, Secured Signing stands out with advanced biometric verification, robust identity assurance, and tamper‑proof digital signatures designed for high‑stakes environments. This guide breaks down what defines a truly secure digital signature platform today — and why next‑generation verification technologies are no longer optional. What Customers Look for in the “Best” e-Signature Solution When businesses evaluate e-signature platforms today, their definition of “best” has evolved. It’s no longer just about sending a document for signature. Customers want a platform that combines security, identity verification, legal reliability, and ease of use. Here are the key capabilities customers consistently look for in modern digital signing solutions. Strong Security and Tamper Protection Security is the top priority for any organization handling contracts, financial agreements, or sensitive data. The most reliable e‑signature platforms rely on cryptographic digital signatures that make documents tamper‑evident and provide a fully verifiable audit trail. Secured Signing uses user‑based PKI digital signatures, ensuring every document is cryptographically sealed to the individual signer. If anything is altered after signing, the signature is instantly invalidated — giving organizations confidence that their documents remain authentic, unchanged, and legally defensible. Verified Signer Identity Customers increasingly want certainty about who is actually signing the document. Modern e-signature solutions should include identity verification methods such as: Government ID validation Biometric authentication 3D biometric check and Liveness detection Secured Signing integrates real-time identity verification and biometric authentication, allowing organizations to confidently verify every signer before accessing to a document signing process . A Simple Signing Experience Even the most secure solution must be easy to use. Customers expect a fast, mobile-friendly signing experience that minimizes friction and keeps documents moving quickly. In fact, user friendly digital signing workflows can improve contract lifecycle efficiency by up to 45%, helping organizations move faster while maintaining compliance. With automated reminders, guided workflows, and secure signing processes, Secured Signing enables businesses to complete agreements quickly without sacrificing security. Clear Audit Trails and Legal Evidence A trusted e-signature platform should generate a detailed audit trail showing exactly who signed, when they signed, and how the document was verified. Secured Signing enhances this with geolocation capture, timestamped records, and detailed signing logs, providing a strong chain of evidence for compliance and dispute resolution. Secured Signing provides a sealed signing process completion certificate that provide information of each action of the signing process. The Real Definition of “Best” Ultimately, customers define the best e-signature platform as one that delivers digital trust. That means verified identities, tamper-proof signatures, transparent audit trails, and a secure yet simple signing experience As well best value for money Secured Signing brings all of these capabilities together to help organizations protect their documents and confidently manage digital agreements. The Evolution of the Signature: Digital vs. Electronic Before diving into the platforms, it is crucial to understand the technical divide that most users miss. Electronic Signatures (e‑signatures):These are basically a digital “picture” of a signature. They’re fine for low‑risk documents, but they don’t have strong cryptographic protection. In most cases, they don’t prevent someone from altering the document after signing. Digital Signatures (PKI‑based):This is the gold standard. Digital signatures use Public Key Infrastructure (PKI) to lock the signature to the document. If even a single character is changed, the signature becomes invalid and the seal is visibly broken. This is exactly where Secured Signing excels — using true PKI digital signatures that make tampering immediately detectable and ensure every signed document stays secure and trustworthy. Why Digital Signature Security Matters in 2026 Signatures fraud has evolved significantly over the past few years. Organizations now face threats such as: AI-generated identity fraud Deepfake impersonation during remote signing Stolen credentials used to sign contracts Tampered documents after signing Because of these risks, modern digital signature platforms must go far beyond basic e-signatures. Businesses now require: Identity verification 3D Biometric authentication and Liveness check Deepfake detection Secure video signing Offline Video confirmation, to know who is behind the device at the signature moment Tamper-proof signatures and audit trails Regulatory compliance Integrated Advanced e-Signatures This is where Secured Signing provides a significant advantage. Secured Signing combines advanced identity verification, biometric authentication, and signer-based tamper proof PKI digital signatures to deliver a highly secure document signing environment. Why Organizations Choose Secured Signing 1. Real-Time Identity Verification Identity verification is often the weakest link in digital signing. Many systems rely on simple ID uploads that can be spoofed using high-resolution images or screens. Secured Signing solves this problem with advanced global identity verification. Key capabilities include: Verification of 16,000+ government-issued identity documents worldwide Automated authenticity checks Fraud ID detection Deepfake Instant document analysis Real-time validation during signing This ensures that the person signing the document is the legitimate identity holder. 2. Biometric Liveness Detection Uploading an ID alone is not enough to confirm identity. Fraudsters can use stolen images or manipulated videos to impersonate someone during verification. Secured Signing prevents this using 3D biometric liveness detection. During the verification process, users perform simple actions such as: 3D Depth Perception Light Refraction Facial Landmarks & Mapping Environmental Context This confirms the signer is a real person, not a static image. 3. Deepfake Detection with Realify AI-generated impersonation has become one of the fastest-growing digital threats. Fraudsters can now create realistic video and audio impersonations to trick employees into approving contracts or payments. Secured Signing addresses this risk with Realify Deepfake Detection, an advanced AI-powered fraud detection system. Realify analyzes video sessions in real time, identifying: Pixel inconsistencies Synthetic media artifacts Audio manipulation patterns AI-generated deepfake signals This helps ensure the person appearing in a signing session is genuinely present and authentic. 4. Video Confirmation for Identity Assurance In many digital transactions, verifying the true identity of the signer can be challenging. Organizations want stronger proof that the person signing a document is genuinely who they claim to be. Video confirmation helps address this challenge by providing clear visual evidence of the signer during the signing process. Businesses value video confirmation because it: Provides visual proof of the signer confirming their identity Reduces the risk of impersonation or identity disputes Adds an additional layer of trust to digital signatures Creates stronger evidence for legal or compliance purposes Secured Signing’s Video Confirmation feature enhances the security of PKI digital signatures by recording a short video of the signer confirming their identity during the signing process. With Secured Signing, you’re not just signing documents.You’re signing with trust, security, and authenticity. 5. Signer based PKI Digital Signatures Many e‑signature platforms apply one single cryptographic seal only after all parties have finished signing and the document is exported. This is known as system signing, meaning the platform is the one applying the seal, not the individual signers. The problem?System signing doesn’t provide true signer‑level security or identity binding. It protects the document at the end, but it doesn’t prove who actually signed it. A better approach is signer‑based digital signing, where each person applies their own cryptographic signature as they sign, creating a secure, traceable, and tamper‑evident record for every individual signer. Secured Signing takes a more secure approach. Every signer receives their own unique PKI-based digital certificate, meaning: Each signature is independently verifiable The chain of custody is stronger Legal disputes are easier to resolve Tampering can be detected instantly If even a single character in the document changes after signing, the digital seal is automatically broken. 6. Secure Video Signing and Remote Witnessing High-value documents, organizations often require a witness or visual confirmation during signing. Secured Signing provides secure video signing sessions that allow participants to sign documents while being visually verified. Features include: Recorded signing sessions Face-to-face digital remote witnessing Identity verification during the meeting Full audit trails for legal compliance This is particularly valuable for industries that require stronger verification processes. 7. Geolocation Capture for Legal Evidence In many legal disputes, knowing where a document was signed can be just as important as knowing who signed it. Secured Signing records precise geolocation data for each signature event. The audit log includes: Geolocation simply means identifying where a user or device is located in the real world Timestamped signing events Device and IP information Identity verification records This creates a powerful evidentiary record for legal compliance. 8. Global Compliance and Data Security Organizations operating internationally must meet strict regulatory requirements. Secured Signing is designed to support global compliance frameworks, including: eIDAS digital signature standards GDPR data protection requirements HIPAA compliance for healthcare FAA FDA – CFR 21 PART11 MISMO SOC2 ISO 27001 And more The platform runs on multi region Microsoft Azure cloud infrastructure, ensuring enterprise-grade security, high availability, and support for multi-regional data residency laws. 9. Integrated e-Signatures Modern businesses run on a network of digital tools, like Salesforce, Clio, Bullhorn, Microsoft Suite, Google suite and more. Integration connects these tools into a unified workflow, allowing information to move automatically between systems and eliminating manual data entry. With integrated e-signature and identity verification, teams can manage documents, client information, and approvals within the platforms they already use. Automation can also trigger actions automatically, such as updating records once a document is signed or sending reminders for pending approvals. The result is faster turnaround times and improved operational efficiency. Industries That Benefit Most from Secure Digital Signatures While digital signatures benefit nearly every industry, certain sectors require higher levels of verification and trust. These include: Financial services Legal firms Government agencies Healthcare organizations Real estate transactions Insurance providers In these environments, identity certainty and document integrity are critical. The Future of e-Signatures Convenience drove the first wave of e-signature adoption. Security will define the next one. As AI-driven fraud becomes more sophisticated, organizations must move beyond basic e-signatures and adopt platforms that deliver real digital trust. Secured Signing provides that trust through PKI-based digital signatures, biometric verification, deepfake detection, and secure video signing. For businesses that require the highest level of document security and identity assurance, it represents the next generation of digital signing technology. Frequently Asked Questions about e-Signatures What is the main difference between an e-Signature and a digital signature? An e-signature is a broad term for any electronic mark. A digital signature is a specific, secure type that uses cryptography to “seal” the document, making it tamper-evident and providing much higher legal certainty. Are e-Signatures legally binding? Yes, e-Signatures are legally binding in many countries when they meet regulatory standards and include proper identity verification, audit trails, and tamper-evident protection. How does Geolocation help in a legal dispute? If a signer claims they “never saw the document,” geolocation provides a timestamped GPS record of exactly where they were when they clicked “sign,” making it nearly impossible to plausibly deny the action. Why is identity verification important in digital signing? Without identity verification, anyone with access to a document link could potentially sign it. Identity verification ensures the signer is genuinely who they claim to be. Why does Microsoft Azure matter for e-Signatures? Azure provides the infrastructure for scalability, performance and security. For platforms like Secured Signing, it means workloads are distributed across regions to prevent system overloads and ensure compliance with regional data residency laws.
Secured Signing Earns SOC 2® Type 2 Compliance Posted on February 4, 2026 - 9:56 am by Lianca WE DID IT! At Secured Signing, we believe that security isn’t just a feature – it’s the foundation of everything we build. Today, we are proud to share a major milestone in our journey: Secured Signing has officially achieved SOC 2® Type 2 compliance. Following a rigorous audit by the experts at Sensiba LLP, this achievement serves as a formal validation of our unwavering commitment to protecting your most critical information assets. What is SOC 2® Type 2? For those unfamiliar with the terminology, SOC 2 (System and Organization Controls) is a gold-standard attestation within the tech industry. It proves that an organization has established robust systems and processes to safeguard data and protect user privacy. While a Type 1 audit looks at a “snapshot” of a company’s controls at a single point in time, a Type 2 audit is much more demanding. It involves an in-depth review by an independent third party to ensure that those security systems are not only well-designed but are operating effectively over an extended period. In short: It’s proof that we don’t just “talk the talk”—we live these security standards every single day. What This Means for Our Customers As an organization dedicated to putting security at the forefront of the digital transaction, we understand that our customers trust us with their most sensitive legal and professional assets. Attaining SOC 2® Type 2 compliance is our way of honoring that trust and ensuring the integrity of every document processed through our platform. Integrity of Digital Contracts: Whether you are signing a high-value commercial lease or a simple employment agreement, our compliance confirms that your contracts are handled within a strictly controlled and monitored environment. Protection of eSignature Metadata: Beyond the document itself, the digital audit trails and metadata associated with every eSignature are protected by verified internal controls, ensuring their admissibility and reliability. Security for Remote Online Notarizations (RON): Notarized documents often contain the most sensitive “life event” data. Our SOC 2® Type 2 status provides a verified layer of protection for the video recordings, identity verification data, and confidential records generated during the online notarization process. Confidentiality of Information Assets: We have successfully demonstrated the effectiveness of our security measures over an extended period, ensuring that your confidential business data remains private and shielded from unauthorized access. Looking Ahead While we are incredibly proud of this “certificate on the wall,” we view this achievement as a beginning, not a finish line. The digital landscape is constantly evolving, and so are we. We remain committed to investing in the latest security technologies and refining our processes to stay ahead of emerging threats. We want to extend a huge thank you to the team at Sensiba LLP for their partnership during this audit, and an even bigger thank you to you – our customers – for your continued trust and partnership.
Secured Signing SOC 2 Type 1 Certification Posted on July 24, 2025 - 10:07 am by Lianca Secured Signing Achieves SOC 2 Type 1 Certification: A New Benchmark for Your Data Security We’re thrilled to announce a significant milestone in our ongoing commitment to your data’s security and privacy: Secured Signing, your trusted platform for Digital Signatures, Video Signing, and Remote Online Notarization, has successfully achieved SOC 2 Type 1 certification! This accomplishment isn’t just a badge; it’s a testament to our unwavering dedication to providing you with the highest level of protection, compliance, and reliability for your valuable information. What is SOC Reporting and Why Does It Matter? Service Organization Control (SOC) reporting is a framework used to evaluate and report on the internal controls of service organizations. In short, it serves as an independent health check for a company’s data security practices. Given this importance, these reports are vital for third parties like our customers who rely on our services. Importantly, unlike many other reporting standards, SOC certifications require a mandatory independent audit. Specifically, an impartial auditor thoroughly examines our systems and processes before signing off on a report. As a result, this rigorous validation provides an unbiased assurance of our security posture. Understanding SOC 2 Type 1 Certification SOC 2 is an auditing standard developed by the American Institute of Certified Public Accountants (AICPA). Our SOC 2 Type 1 certification specifically covers 3 key “Trust Service Principles”: Security: Protecting your data against unauthorized access. Availability: Ensuring our systems are consistently operational and accessible. Confidentiality: Safeguarding sensitive information from unauthorized disclosure. This certification involved a rigorous examination of our controls and processes over a defined period, validating our unwavering commitment to maintaining a secure environment for your data. What Does This Mean for You, Our Valued Customer? As a Secured Signing customer, our SOC 2 Type 1 certification provides you with benefits that extend beyond our core digital automation solutions: Peace of Mind: You can be confident that your data is handled with the utmost care, meeting the highest industry standards for protection. No more guessing about whether your information is secure – we’ve got the certification to prove it. Streamlined Compliance: Our certification can simplify your own audit processes. By using the Secured Signing platform, you can be assured that your compliance requirements are upheld, making your internal audits smoother and more efficient. Increased Efficiency and Productivity: With the assurance of our secure infrastructure, you can focus on your core business functions, knowing that your data is safe and sound. This frees up your time and resources to concentrate on what matters most. At Secured Signing, we understand the critical importance of securing your data and the trust you place in us as your technology partner. Our certified compliance is a clear demonstration of our commitment to maintaining the highest levels of protection, confidentiality, and reliability. By choosing Secured Signing for your Digital Signature and Remote Online Notarization needs, you’re not just getting powerful automation; you’re choosing a partner with an unwavering commitment to the security of your data.
7 Benefits of Remote Online Notarization Posted on April 9, 2024 - 10:23 pm by John Webster In today’s digital world, Remote Online Notarization (RON) is rapidly transforming how people notarize documents. This blog post discusses the advantages of using RON for Notaries Public with Secured Signing. It can help you make better decisions and enhance the efficiency of your practice. What is (RON)? RON allows you to securely notarize documents via video conferencing, eliminating the need for physical meetings. Signers verify their identities electronically, and digital signatures and certificates ensure document validity. Here are 7 ways Remote Online Notarization (RON) can improve your business by using Secured Signing. Remote Online Notarization (RON) allows signers to easily sign documents from their own homes or offices. This saves time and eliminates the need to travel to a physical location. RON makes this process easier by allowing electronic verification of identities and digital signatures. This helps to save time during the notarization process. Security: RON uses advanced encryption and authentication technology to ensure the security and integrity of the notarization process, protecting sensitive information from unauthorized access. RON platforms follow all legal and regulatory rules for notarization. This is only applicable if the notary public is in a state with RON legislation. Say goodbye to travel, printing, and storage costs. Remote Online Notarization cuts out physical meetings and reduces paperwork. Remote Online Notarization (RON) makes notarization easier for people who can’t travel to a physical location. This includes individuals with mobility issues or those living in remote areas. RON allows these individuals to have their documents notarized without having to leave their homes. It provides a convenient and accessible option for notarization. Flexibility is key with RON. You can sign documents at any time, day or night. This helps accommodate clients’ schedules and meet tight deadlines. With Remote Online Notarization (RON), you can make your notary business more efficient and effective in today’s digital world. Why choosing Secured Signing’s reliable RON Platform Our platform is designed to be user-friendly, secure, and accessible from anywhere. In 2020, we revolutionized the industry again with the launch of our Remote Online Notarization (RON) platform. Today, Secured Signing stands as a global leader, trusted by some of the world’s largest companies in over 45 countries. Users annually sign millions of documents on our secure platform. With our RON platform: Easily notarize documents online, saving time and avoiding the hassle of in-person meetings. Securely sign and notarize documents from the comfort of your own home or office with just a few clicks. Benefit from step-by-step instructions guiding you through the process. Experience advanced security features that protect your documents at every step. By choosing Secured Signing’s RON platform, streamline your notary business and provide a more efficient service to your clients. You can now do everything from printing, scanning, to mailing documents digitally. Join the many happy users who have switched to Secured Signing and try out remote online notarization for yourself. When selecting a RON platform, prioritize security features, user-friendliness, and compliance with state regulations. Secured Signing offers a robust RON platform specifically designed to meet the needs of Notaries Public. William Gimbel is the VP of Business Development at Secured Signing’s US office, had this to say: His clients have had positive experiences with Secured Signing’s Remote Online Notarization platform. They have shared numerous success stories about the platform. The platform has greatly enhanced their experiences. They’re feeling liberated from geographical constraints, expanding their reach, and unlocking new earning potential. Our Secured Signing Notary Community is a powerful platform that helps notaries promote their business online. Our clients always give good feedback about our services. Listing yourself in a notary directory makes it easy for clients to find notaries like you in their area. This helps notaries attract more clients. Clients can easily locate notaries when they need a notary public. Whether you’re working from home or in the office, RON is just as effective remotely as it is in-person. William Gimbel and his team at Secured Signing are experts in providing a secure way for clients to sign documents globally. The platform specializes in ensuring that clients can sign documents from any location. Their expertise lies in offering a safe and convenient solution for clients to sign documents remotely. They allow clients to notarize documents from anywhere in the world. The platform ensures security for clients during the digital signing process. Remote Online Notarization has revolutionized the way businesses and individuals handle important documents. It offers convenience, efficiency, and cost savings while still ensuring the validity of the documents. The success stories shared by clients are a testament to the effectiveness of Secured Signing’s platform. Notaries can grow their business and reach more clients. They can also increase their opportunities for success. Clients can easily access notary services without needing to meet face-to-face. This makes the process more convenient for everyone involved. The positive feedback received by Secured Signing further solidifies their reputation as a trusted provider of online notarization services. Geekflare found Secured Signing very useful and listed it in the top 3 spots. What an honor! Read more about what they have to say about Secured Signing’s RON platform.Secured Signing is a smart choice for notaries looking to grow their business. Their user-friendly platform and dedicated support team make the process simple and stress-free. Embrace the future of notarization with Secured Signing’s Remote Online Notarization platform today. If you’re interested in learning more about Secured Signing’s secure and user-friendly RON platform, contact them today.
Secured Signing introduces Multi-Factor Authentication Posted on March 22, 2022 - 8:41 pm by John Webster This version of the blog post emphasizes the security benefits of the new MFA feature, providing a clear structure for users to understand how to implement it and why it matters.Secured Signing Introduces Multi-Factor Authentication (MFA)Secured Signing launches its newest security feature: Multi-Factor Authentication (MFA) via SMS or Authenticator App.In an era where cybersecurity is a top priority for the digital workspace, Secured Signing is proud to introduce Multi-Factor Authentication (MFA). This new feature provides users with an essential layer of security on top of the standard login process, ensuring that “serious documents” receive the “serious protection” they deserve.How It Works: Verification in SecondsWith MFA enabled, users are prompted to confirm their identity beyond just a password. After entering their login credentials, users must provide a short numerical code received through one of two convenient methods:SMS: A code sent directly to your registered mobile device.Authenticator App: A time-based code generated by your preferred app (such as Google Authenticator, Microsoft Authenticator, or Authy).Why MFA is Essential for Your OrganizationThe decision to develop and release this MFA solution was driven by a combination of customer feedback and Secured Signing’s commitment to continuous improvement.“It is important for Secured Signing to provide our customers with the right tools to enhance their security within their organization,” says Mike Eyal, Founder and CTO at Secured Signing. “We offer many security features to Enterprise customers such as integrations with Single-Sign-On (SSO) providers, and MFA is a natural extension of that.” Key Benefits of Enabling MFA:Reduced Breach Risk: MFA is one of the most powerful tools available to prevent unauthorized access, even if a password has been compromised.Regulatory Compliance: Many industries now require MFA to meet strict data protection and digital identity standards.Enhanced Audit Trails: MFA events are logged, providing additional evidence of identity for your digital signature audit trails. Ready Out of the BoxSecured Signing users can now utilize the MFA function with minimal setup. The feature is available immediately for:Pay-as-you-Go accountsBusiness accountsEnterprise accountsA Note on the Future of SecurityWhile Secured Signing is not currently enforcing MFA for all users, there is a strategic plan to auto-enable and enforce MFA for all logins in the future. We encourage all organizations to adopt this feature now to ensure the highest level of security and a smooth transition before it becomes a requirement.
Secured Signing achieves ISO 27001 Certification Posted on September 29, 2021 - 8:41 pm by John Webster Secured Signing is proud to be ISO 27001 Certified.This is a monumental step for the Secured Signing team achieved through high commitment and leadership in establishing, implementing, maintaining, and continually improving the Information Security Management System (ISMS).Mike Eyal, Founder and CEO of Secured Signing said that“it is important that our customers know that our platform will always support the signing of serious documents through information security best practices. We are a globally operating and growing business, and as we expand further into international markets, it is essential we establish information security processes, policies and controls to protect us and our customers.”Secured Signing holds Certificate Number IS 747283 and operates an Information Security Management System which complies with the requirements of ISO/IEC 27001:2013 for the following scope:“For the design, development, quality assurance, implementation, maintenance, and support of a Digital Signature andNotary Platform delivered as Software as a Service, including platform infrastructure, in accordance with Statementof Applicability, Version 1.1, dated 05 July 2021.”In reception of the ISO 27001 certification, Secured Signing must maintain and continually improve its informationsecurity management system with annual external audits as a control for this requirement.Gal Thompson, General Manager of Secured Signing is excited to see what will happen over the upcoming years. “SecuredSigning will continue to meet industry standards and now looks forward to meeting other compliance standards such asHIPAA, MISMO, and SOC-2. Continually improving and innovating is at the core of what we do here at Secured Signing,so naturally, we will continue to strive for better and work together toward a common goal – to be the number 1digital signing platform for serious documents and to give each business the help & support they need to becomepaper-free.”About Secured SigningSecured Signing provides a one stop digital signature service that delivers a full range of form completion and eSigning capabilities. Using advanced personalized X509 PKI Digital Signature technology, it is more secure than a plain electronic signature.Secured Signing enables its users to use any device to capture their graphical signature, fill-in, sign, seal and verify documents anywhere, anytime. The solution streamlines business processes, cuts back on expenses, expedites delivery cycles, improves staff efficiency, and enhances customer service in a green environment.To learn more about Secured Signing visit www.securedsigning.com
Court Case showcases Digital Signing’s shortfalls but there is a Solution Posted on September 2, 2020 - 6:55 am by John Webster Digital Signing adoption across the world is rowing with Government Regulations being adapted to allow a huge range of documents to be Digitally Signed. Getting documents signed digitally is not without risks however and if you use the wrong provider or software solution toget your serious documents signed you could find yourself in trouble in the future. One recent court case in Australia involving a business lender who was using DocuSign and it perfectly highlights the possible repercussions if incorrect signing processes are followed or the wrong software selected. Read on for details of the case plus how they could have avoided the issue in the first place. Marketlend Pty Ltd v Blackburn [2020] NSWDC 358 The business lender Marketlend advanced credit of $600,000AUD to a company called Blackburn, run by a husband and wife. Using their standard digital signing process and DocuSign software the loan documents including personal guarantees were sent for signing to both the husband and wife who both signed digitally. Blackburn later went into liquidation and were unable to make any significant repayments to Marketlend, with the debt growing to over $700,000. A court case ensued. Marketlend felt they had a viable case – relying upon the wife’s personal guarantee as proof of initializing the loan agreement. According to the wife, they were separated at the time of the loan agreement and the wife denied signing anything or being liable for the $700,000. Although Marketlend had a digitally signed document by both parties, it was later found that the husband had access to both her company email and DocuSign account, and signed the documents on her behalf. Utilizing information saved by the e-signing company and mobile telephone location evidence – the court corroborated the wife’s stance, which in turn meant the loan agreement was not legally binding. In this case, the lack of signer authentication and identity verification throughout the business loan signing process was Marketlends downfall. So, what could they have done differently to ensure the identities of Blackburn’s signee’s were correctly verified, and that the digital documents were executed in a way to protect from forgery? How to Avoid this Issue by Verifying Who is Signing a Digital Document There are a number of different techniques Marketlend could of utilised to verify the documents were digitally signed bythe right person – if they were using software which offered those features such as Secured Signing. Along with email verification and document passwords, Secured Signing offers two additional options to verify the identityof who is signing: SMS Verification As this case showed, company email addresses are not 100% secure and although email verification and password protecting documents is a good start – including a mobile verification step takes verifying who is signing to the next level, after all it’s not often people are without their phone. Secured Signing’s SMS Verification feature sends an SMS code to the signee’s mobile phone which is used to access the document before signing can take place. Video Confirmation Having both email and SMS verification add a layer of protection during the initial phase of digitally signing a document, but access to both can still be compromised. For the ultimate protection, Secured Signing have created a feature called Video Confirmation which can verify & prove who signed a document easily in the future. With a simple tick of a box when signing documents – signees must record a 10-second video of themselves performing a specific random gesture during the signing process. The recording is easy for the signee to complete and can be done on any device so adds no friction to the signing process. Watch the full Video Confirmation demo video here! The completed video recording then attaches automatically to the signed document and can be accessed at the time to verify the identity of the signee and in the future as long-term evidence that proves exactly who digitally signed the document. Had Marketlend been using Secured Signing’s Video Confirmation feature they would have quickly seen it was not the wife signing the document and never would have advanced the $700,000 avoiding this issue completely. Worried about your own digital signing solution or digital signing in general? If you’re getting serious documents signed, successfully verifying a signee’s identity is an important step in the digital signing process and ensures a digitally executed document can be upheld in court, or in general business proceedings. Secured Signing are the only digital signing platform offering the Video Confirmation feature and it’s actually just one of the many features we have available to ensure non-repudiation of contracts. If after seeing this court case you are worried about your current digital signing solution and are serious about safeguarding your business, signatures and documents, get in touch today and we’ll work with you to ensure your company is protected.
How to Keep Your Business Documents Safe Posted on December 11, 2018 - 10:55 am by John Webster Are your business documents actually protected, or are they waiting for a breach?While news cycles focus on massive enterprise data leaks, Small and Medium Enterprises (SMEs) are often the preferred targets. Hackers view SMEs as “easy wins” because their security is often neglected. The stakes couldn’t be higher: over 60% of small businesses that suffer a data breach go out of business within six months.Document security doesn’t have to be a multi-million dollar investment. Here are three actionable ways to secure your business intelligence today. 1. Move Beyond the “Shed” Strategy: Modern Document ManagementA study by Cleardata revealed a shocking reality: 17% of businesses admit to storing sensitive paperwork in sheds, and 16% use garages. Even those using filing cabinets are often wasting money on an inefficient, insecure system.Why Paper is a LiabilityThe Breach Factor: In the U.S., 98% of data breaches in one government division involved paper records. Physical paper is significantly harder to track and easier to lose.The Financial Drain: Managing paper documents costs U.S. businesses an estimated $8 billion annually in storage and labor.The Digital SolutionThe first step to security is digitization. Moving to a digital document management system allows you to index files for easy access, set automated destruction dates for old client data, and slash storage costs. You aren’t just saving space; you’re gaining control.2. Eliminate Fraud with PKI-Backed Digital SignaturesA signature is often the only thing standing between a valid contract and a legal nightmare.Consider a recent case in Canada where a couple stopped making lease payments on a BMW and claimed the dealership had forged their signatures. While the dealership eventually won, they were forced into a costly, drawn-out court battle to prove the “ink” was real.Electronic vs. Digital: Know the DifferenceMany people use “electronic” signatures (like an image of a scrawl), but these are easily falsified. Digital Signatures provide a much higher level of protection:Unique Digital Fingerprints: Using a Certificate Authority, your identity is bound to a PKI-based Digital Certificate.Tamper-Evidence: Tools like Secured Signing ensure that if even a single comma is changed after signing, the signature becomes invalid.The Audit Trail: Every action is recorded, providing a “digital breadcrumb” that is virtually impossible to dispute in court.3. Implement Basic Access Controls and EncryptionThe Federal Trade Commission (FTC) emphasizes that simple barriers are often enough to deter opportunistic hackers. Security doesn’t have to be complex to be effective.Simple Steps for Daily FilesFor documents living in Microsoft Word or Excel, use the built-in encryption features:Click File > InfoSelect Protect DocumentChoose Encrypt with PasswordThe Principle of Least PrivilegeNot every employee needs access to every file. By introducing different access levels, you ensure that sensitive client information is only visible to those who absolutely need it to perform their jobs. This limits your “internal” risk—one of the most common sources of data leaks. Conclusion: Protecting Data Protects Your FutureIn the digital age, securing your data is no longer optional—it is a core pillar of business survival. By moving away from physical paper, adopting cryptographic digital signatures, and enforcing basic password hygiene, you are doing more than just protecting files. You are protecting your reputation and the future of your company.