Being Prepared: What we can learn from 2020.


The COVID-19 pandemic saw many businesses – big and small – adopt a digitized approach to doing things. Tech stocks boomed  as digital alternatives to traditional business practices were heavily sought after. Meetings were scheduled in virtual meeting rooms, documents digitized for sending, signing, and storing and the commute to work reduced, for most, to no more than 10 meters away from where they slept.

With the rollout of COVID-19 vaccines, businesses, employees, and customers are asking the question:

“What will 2021, look like?”

The office worker landscape.

Many have realized that a digitized approach to business has its benefits, and employees have been the main recipients: with no need to travel to work, the removal of commute time, and time spent in traffic jams, gave time back to employees to spend on other things that matter to them.

Not everything was perfect though, as some employees struggled to draw the line between work and home life, with both distorting together in a difficult-to-balance mix.

The use of audio-visual conferencing technology not quite able to replace the face-to-face human aspect of meeting in person but was better than not being able to see your team members altogether.

Having a safety plan.

What digitization has taught us in 2020 is that it pays to have a plan for when unforeseen events disrupt every-day life. Circumstances varied, and those businesses who were able to implement a work from home strategy continued business as usual.

The evidence for a disaster plan, for events like a global pandemic, weighs heavily in the favor of a digitized approach, and businesses can benefit from a well-thought-out plan.

One of our government clients stated that the ability to adopt a digital signing solution seamlessly within their business operations, and scale that solution up or down as required was hugely beneficial.

Not only is it important to be implementing a digitized approach, but also having the correct digitization tools at your disposal to operate, or scale up and down, as required.

Working from home.

Implementing a work-from-home strategy was a must to continue business as usual, but it has unwittingly proven an interesting experiment – is working from home a legitimate way to operate a business? Research suggests that the lockdowns provided workers with the opportunity to take responsibility for their own schedules, focus on work that matters and view that work as worth-while.

However, employees still need to have access to all the things they would normally have within the office – internet, desks, chairs, computer, mouse, keyboard, webcam, etc. The initial set up could take days, weeks, or even months depending on internal inventory levels and getting items shipped and delivered.

The ideal scenario? Having a prepared checklist of all things required for your team to work from home, effectively and efficiently, with little to no implementation time.

What’s Next

With 2021 underway, now is a good time to revisit business practices and put contingency plans in place to plan for the unknown. Be prepared. Digitize your business processes today.

Contact us for more information, or visit our website.

Digital Signing during a Global Pandemic


As COVID-19 spreads across the globe, many have adopted working from home as the new norm, and with it, the challenges that you face in not having everything you need. Getting documents signed without a scanner or printer can be a time-consuming process. Not to mention the other parties involved in the signing process having the capabilities to get the documents signed promptly and correctly.

Enter Digital Signing

Digital signing, the superior signing method when compared to electronic signatures, couldn’t have been better positioned for a situation than that of today. With the ability to verify signatures, ensure data integrity and optimize the signing process, employees (and businesses) can focus on work that matters.

The traditional paper process is often time consuming and costly and may take a few days or several weeks to complete. No matter what industry you are in, having your time freed up from the administrative hassle of scanning multi-page documents, getting the documents signed, returned AND filed can be appreciated by anyone who has been involved in the signing process.

Why digital signatures?

Digital signatures provide the highest form of signature and content integrity, as well as becoming universally accepted as a valid way to sign your documents. The best digital signing platforms provide you with easy-to-use, legally-binding, secure and authentic signatures.

Digital signatures without borders

Digital signatures remove geographical and time-zone constraints meaning a person can sign from anywhere in the world, at any time. If you need to be travelling during this time, you can even sign while on the move. With a simple click of the mouse, documents can be securely signed. It’s that easy.

Choosing the right platform for you

  • What makes a digital signing platform worth using? Let us make a list of concepts that will aid in your decision:

  • Which pricing model is most cost-effective for the use-cases within your business?

  • What are your current yearly costs on paper, ink and repairs and maintenance on printers or scanners?

  • Are the signatures legally-binding and can you prove the identity of the people who signed the document?

  • What is the typical length of time the signing-process takes – from proposal to signature? Think of the impact on your business if this was significantly shortened.
  • Is the platform able to be integrated into your current systems and workflows?


Digital signing is a tool that benefits you and your business moving forward and plays an integral part in optimizing time-efficiency, employee workflow and reducing your operational costs. 

Let Secured Signing remove the hassle of document signing today and get in contact with us now or sign up for a free trial.

If you enjoyed this article check out our article on Digital Signing vs. Electronic Signing here.