What is an FAA Compliant Digital Signature  

FAA allowed electronic signatures by Secured Signing

Did you know, the Federal Aviation Administration (FAA) accepts printed duplicates of electronic documents that display legible digital signatures on documents?   

In 2016, the FAA allowed electronic signatures to be accepted by issuing a policy outlining the details.   

But what does this mean?  

With an FAA Compliant Digital Signature, you no longer need to sign a paper with a pen, scan it, and send it for filing. Instead, you can digitally send documents for signing. This saves time and effort. You can email the FAA the electronically signed document. This saves time and effort as you can email the FAA the electronically signed document.  

However, these electronically signed documents must be completed through a compliant digital signature provider.

What to look for in an FAA compliant digital signature provider  

As stated on the official FAA website, a “legible and acceptable digital signature, at minimum,” will have the following:  

  • Display the name of the signer and apply it in a way that executes or validates the document.  
  • Includes the type or printed name of the signer below or adjacent to the signature when the signature uses a digitized or scanned version of the signer’s hand scribed signature, or the name is in a cursive font.  
  • Shows the signer’s corporate, managerial, or partnership title as part of or adjacent to the digital signature when appropriate.  
  • Shows evidence of authentication of the signer’s identity such as the text “digitally signed by” along with the software provider’s seal or watermark, date and time of execution; or, have an authentication code or key identifying the software provider, and  
  • The text is easy to read. It can be copied and scanned in black and white. The clarity of font, size, and color will not be lost.  

How Secured Signing Meets FAA Compliant Digital Signature Requirements  

FAA Compliant Digital Signature Requirements

Let’s see how Secured Signing meets the requirements with a labeled screenshot of their FAA compliant digital signature box.  

  1. You can clearly see the name of the signer displayed.   
  2. The name appears directly under the signature, which is in cursive font in this case. Fun fact, with Secured Signing you have many options to sign including font, mobile ePad, uploaded signature, and more.  
  3. The job title of the Signer is displayed underneath the signer’s name. E.g. Notary Public.   
  4. Secured Signing shows that the signer intends to sign the document. This is done through the “Signed by:” text, our special “S” logo, and the unique DocID. These features are added for extra security.  
  5. Secured Signing uses a simple font. The text size is large. The colors can be easily changed to black and white for better readability. 

Further reading  


This information is just to give you a general idea, not legal advice. Always check official government and FAA websites for updated rules on digital signatures. Rules may change, so it’s important to stay informed about what is needed.  

Here are some resources for further clarification:  

Sign your documents with Secured Signing 

Talk to one of our sales team today and see how we can help you get your documents signed with legally binding and compliant electronic signatures. 

How Secured Signing Meets Electronic Signatures Laws  

The FAA needs digital signature providers to follow rules. How does Secured Signing compare to other legal requirements worldwide?  

Secured Signing digitally signs documents that meet law requirements.  

Identifying the Signatory  

The system creates unique “digital certificates” for you, anyone you invite to sign (Invitee), and any witnesses. When people sign up, Secured Signing includes more details in the signature, such as email, name, company, address, and more. This helps ensure they are who they say they are when they sign.  

You can check who signed a document by using verification tools or Secured Signing’s signature verification service.  

The signatory connects to the signature.  

Secured Signing technology makes sure each signature is unique to the signer and document by using their Private Key. The service creates a unique digital certificate for the signer. A Cryptographic Key is used to make this certificate. The key helps prevent anyone from making or copying the same signature.  

Imagine a special key unique to each person. This is their “Private Key” in Secured Signing.  

When someone signs a document, their key “locks” the document to their signature. No one else can use that same key to sign the document.  

Secured Signing also creates a special certificate for each person. This certificate is like an ID card that proves who they are when they sign. These features make sure only the right person signs the document and the signature is always connected to that document.  

Creating the signature is under sole control of the signatory  

Secured Signing sends documents for signing only to the person whose signature is required; Only the person who needs to sign the document gets it. Nobody else will receive it by mistake. 

To sign, you need to prove you’re the right person. This is done by verifying your email address (showing you own it) and logging in with a password. A passcode and/or other layers of document access control are provided through this email address.  

Detecting Changes to the Document and to the Signatures (Data Integrity)  

Secured Signing’s trusted digital signature service is based on PKI technology considered the ONLY technology that ensures non-forgeable signatures. Signed documents are sealed with the signatory’s trusted PKI digital signature key; the system is also able to detect any changes that might be made to the content of the document after it is first signed.

If the document is modified, signatures will immediately become invalid. The indication that changes have been made will appear when opening the documents in electronic format; it will also appear at the verifier desktop.  

How Secured Signing provides additional features to support a valid Digital Signature  

Secured Signing offers additional features within the platform to protect it’s users, including:  

  • Strong SSL encryption for documents sent  
  • E-mail validation to prove ownership  
  • Signature’s Date and signatory’s local Time Stamp  
  • Signature’s purpose (Intent)  
  • Secure log-in and activities report  
  • Secured access  
  • Secured document storage  
  • Full signing process audit log  
  • Document log  

Secured Signing’s Digital Signatures stand out as compliant with the FAA’s regulations. Since the FAA accepts printed duplicates of electronic documents featuring legible digital signatures, the era of traditional pen-and-paper signing for aviation-related documents is fading away.

With the FAA’s 2016 policy, electronic signatures gained official recognition, eliminating the need for physical signatures, scanning, and manual filing efforts. Now, you can conveniently send electronically signed documents to the FAA, provided they are completed through a compliant digital signature provider, marking a significant leap in efficiency and modernizing the document signing process.