Is paper holding your bookkeeping practice back?


Work Smarter with Secured Signing for Bookkeepers

Digital and automation have become popular business buzzwords and it makes sense why. Who wants to spend all day printing and scanning paper and completing repetitive tasks that can easily automated?

Technologies like digital signing by Secured Signing give organizations better ways to finalize contracts and build customer relations.

We will highlight 3 easy ways you can use digital tools to help you save time, cut costs and enable growth in your bookkeeping practice. 


1. Improve productivity

Process makes perfect. It’s a fact: businesses with clearly defined processes perform better. The thing with technology-based applications is this: digital tools streamline processes that are already working well. According to a Forrester survey, more than 40% of business leaders adopt digital tools to improve efficiencies. So, if you’ve got a well-structured workflow, implement automations on the routine, repetitive tasks.


2. Automate follow ups to avoid costly contract delays

How much time do you spend finalizing a contract? Add on the time it takes to chase down a signature, and you’re looking at days – even weeks – wasted. Not only that, but poor contract management  – including missed deadlines  – can end up costing you up to 40% more for supplied services, according to estimates from KPMG. The beauty of a digital-based platform is that it will send out the reminders for you, so you never miss a due date again. If you need to get a document signed, state your due date and the system automatically sends out reminders for you until the task is complete.


3. Reduce delays with data accuracy

One of the biggest problems with the paper-based processes is the potential for human error. Incomplete documents or incorrect information can add weeks onto the process, and they can be costly. More than 30% of the costs related to contacts can be reduced if you eliminate contract inaccuracies.

Document management can be a time-consuming process, but it’s the backbone of your bookkeeping practice. If you don’t embrace digital tools, you may get left behind with outdated processes that block growth. Finding the right digital signing solution lets you automate routine, resource-intensive tasks, so you can focus on adding value and pushing the business forward.


Ready to ditch paper? Get started today with a free trial of Secured Signing for ICB Members.

Avanti Finance Transforms to Faster Digital Loan Process with Secured Signings Trusted Signature Solution

Avanti Finance customers can now enjoy a faster turnaround as they can sign loan documents online using Secured Signing’s digital signature solution.

Avanti Finance have been providing finance solutions to its customers for over 25 years and pride themselves on helping people to solve problems and grab opportunities by providing the money they need quickly and easily.

With the addition of Digital Signing Avanti Finance can offer an even faster solution to its customers, that is completely online.

The feedback from both Brokers and Customers has been very positive. The Secured Signing solution has allowed us to design a signing process and experience that is flexible and meets the needs of both the Broker and the Customer”.

         – Stephen Massey, Head of Consumer for Avanti Finance

Secured Signing delivers a great alternative to traditional paper based signing. The clear advantage is improvement to the speed of transactions, especially when multiple signatures are required with signee’s spread across different locations. The convenience of online signing is backed up by the security, authenticity and legal compliance that can only be achieved with personal X509 digital signature.

With a clear Audit Log, Two Factor Authentications and the option to include Video Confirmation, Secured Signing’s trusted digital signature solution is legally binding and gives you added evidence that exceeds legal requirements to be sure who is behind the keyboard.

“The driver to implement digital signature in our business was driven by our goal to speed up the turnaround time on loan origination and simplify the acceptance process both improving the overall customer experience” 

Avanti Finance identified that not having an electronic signature capability was a gap in their offering and were impressed with the simplicity and security that Secured Signing provides. Since launching digital signing, Avanti Finance have benefited from a reduction in the time that it takes for loan documents to be signed and returned from Brokers and Customers.

“It is great to see customers like Avanti Finance taking full advantage of the Secured Signing’s comprehensive capability to embed the convenience and security of online digital signatures into their offering.” says Mike Eyal, Founder and Managing Director of Secured Signing. “The Avanti Finance team are certainly meeting their customers’ expectation for a quick approval process that is completely online. I’m sure they will have every success.”

About Avanti Finance

Avanti Finance is a New Zealand owned and operated business with twenty five years experience in providing a wide range of consumer loan solution’s to it’s customers. One of Avanti’s strengths is the flexibility it provides to solve it’s customers wide and varied needs. Avanti has grown steadily over this period being well supported by it’s Brokers, Dealers and Customers. Avanti recognizes the need to continue to improve it’s delivery and service to it’s customers using technology as a positive enabler.

To learn more about Avanti Finance, visit

About Secured Signing

Secured Signing provides a one stop digital signature service that delivers a full range of form completion and eSigning capabilities. Using advanced personalized X509 PKI Digital Signature technology it is more secure than a plain electronic signature. Secured Signing enables its users to use any device to capture their graphical signature, fill-in, sign, seal and verify documents anywhere, anytime. The solution streamlines business processes, cuts back on expenses, expedites delivery cycles, improves staff efficiency and enhances customer service in a green environment.

To learn more about Secured Signing, visit

Press Contact:

John Webster
Secured Signing

Video Confirmation of Identity a must have for financial services teams adopting eSignatures

Financial services companies must know who is signing their documents. If there is any doubt that the correct person has signed the loan, agreement, authority to proceed, or whatever the document may be, the business leaves itself open to fraud, is exposed to unnecessary risk and faces the possibility of loss, not to mention becoming non-compliant with ‘Know Your Customer’ legislative requirements. Secured Signing provides the most robust verification of signer identity with the world first use of video confirmation as part of the signing process.

Online signing by its nature provides much stronger confirmation of who is signing your documents than simply sending documents by post or email and taking it on faith they have been signed by the correct person. The addition of video recording of the signer, in a way that is uniquely and irrevocably tied to the document being signed, provides a degree of confidence in signer identity that cannot be reasonably challenged. It is a genuinely innovative approach that provides a degree of confidence in identity that is unmatched by any other signing method. It builds on the already robust authenticity of the underlying PKI Based digital signatures used by Secured Signing and existing additional identity verification tools such as two factor authentication and identity document searches.

Let’s drill into how the process works to really appreciate how robust and reliable this new approach is.

Video confirmation is quick and simple for the signer. They are asked to activate the camera on their device and record themselves performing specific gestures. It takes less than 10 seconds. The required gestures are specific to the document being signed, recorded in the document log and are analysed in real time. The nature of the verification and the changing requirements make it impossible to pass the verification using an image or pre-recorded video. Video confirmation provides much stronger confirmation of identity than static biometric verification such as facial or fingerprint recognition.

The confirmation video is retained in a secure, encrypted repository. The signed document contains both a reference to the location of the video confirmation and the password required to access it. The tamper proof mechanisms inherent in PKI based digital signatures means neither the reference nor the password can be modified, without invalidating the signature. All documents signed with Secured Signing can be verified independently to confirm the document content is unchanged. Video confirmation enhances the inherent security and authenticity of PKI based digital signatures with the recorded video of the person signing the document.

Video confirmation is available to all Secured Signing customers now. Once enabled in My Settings, the option to require a signer to provide video confirmation is available on the signing workflow screen. You can try Secured Signing, including video confirmation of identity for free.  Register for your account now.

‘Til next time
Cheers, John

Convenience of Secured Signing gives Yes Finance the Competitive Edge

Digital signatures from Secured Signing are a key tool for Yes Finance to efficiently and reliably service a national customer base, providing the convenience and speed that places them ahead of their competition.

At 20 years young, Yes Finance continue to innovate, embedding Secured Signing’s online digital signature capabilities into their loan management system to enable their customers to sign loan documents with a few clicks on their smartphone from the work site or the store. The solution is quicker and easier for staff and removes the execution errors inherent in asking customers to sign paper.

“Secured Signing is a huge step up in our ability to effectively and efficiently transact business wherever the customer happens to be. With people leading such busy lives and the variability of working hours in the modern world, online signing allows a husband and wife to quickly and easily execute the loan document at different locations without needing to find time to come into our office.”

         – Peter Steel, Managing Director of Yes Finance

In a market with a much broader base of competitors, convenience is a key differentiator. Asking a small business operator to come into an office to sign loan documents is worth thousands of dollars in lost productivity and is not convenient. Asking your customer to print documents sent by email, sign and post the signed documents back, is not convenient. With Secured Signing, an earthmoving owner operator can
sign loan documents for new equipment on their phone with a few clicks without leaving site. An owner driver can finalize the finance for a new truck at a rest stop on the drive home from picking up the new vehicle. A couple can be looking at a new couch in store and have the finance to pay for it before leaving the store.

If you are working with the right solution for signing online, it will deliver convenience and reduced risk. “Every person who signs with Secured Signing uses a personal, PKI based digital signature”, says Mike Eyal, Managing Director of Secured Signing. “Public Key Infrastructure (PKI) technology has been proven to be the only technology available today that ensures non-forgeable signatures. In addition, we can include online identity verification into the signing process to marry convenience and speed of transaction with an improved confidence you know your customer.”

The Yes Finance solution makes extensive use of the Secured Signing API, embedding e-signature capabilities into the loan management system their staff are already familiar with. “What we aimed to achieve with Secured Signing is quite sophisticated and our demands of the API were high reflecting the diverse nature of our business. Working with Mike and his team is a great marriage and they delivered what we needed. It’s an ongoing process with some exciting new capabilities we are looking forward to in coming months.” said Mr Steel

About Yes Finance

Yes Finance have been in business for coming up to 20 years, making them one of the oldest privately owned finance companies in New Zealand. They are an alternative to the rigid approach of the banks, providing customer focused solutions for commercial and personal finance. They are based in Auckland and operate nationally.

To learn more about Yes Finance, visit

About Secured Signing

Secured Signing provides a comprehensive and secure SaaS digital signature service that delivers a full range of form completion and eSigning capabilities combining advanced personalized X509 PKI Digital Signature technology with easy-to-use, simple-to-deploy, compliant solutions. Secured Signing enables its users to utilize smartphones, PCs, any tablet device and any browser, to capture their graphical signature, fill-in, sign, seal and verify documents anywhere, anytime. The solution streamlines business processes, cuts back on expenses, expedites delivery cycles, improves staff efficiency and enhances customer service in a green environment.

To learn more about Secured Signing, visit

Press Contact:

David Schulz
Secured Signing

Secured Signing Digital Signature Platform Accelerates Car Loans for CFS Finance

Online Digital Signing with Signatory Identity Authentication delivers rapid turnaround with improved compliance to give CFS Finance a lead on the industry.

Online Signing of loan documents has been embraced by customers and brokers for its convenience while giving CFS Finance signed loan agreements in minutes rather than days or weeks, with stronger compliance outcomes, identity verification and validation of customer contact details.

Less than ten minutes turnaround on signing loan origination documents places CFS Finance well ahead of its competitors. This is made possible with an online signing solution from Secured Signing that also delivers improved confidence in borrower identity and the quality of customer data. “The speed to market Secured Signing gives us is a huge win and places us at the forefront of our industry”, said Paul Collins, Group Operations Manager for CFS Finance.

Lending is a fiercely competitive industry, so making things too complex will mean losing the customer to a competitor. Continuing to rely on face to face signing or sending documents by courier was a barrier to growing the business. Simply sending the documents by email was identified as a compliance risk in not being able to clearly demonstrate who in fact signed the document. CFS Finance turned to Secured Signing for a compliant and legally binding way to sign loan origination documents online, without increasing risk.

“The benefits of online signing are clear but the market has been nervous about security. Wherever the bar was in terms of security and identity, we knew we wanted to be well above it” observed Mr Collins. “Working with Mike Eyal and his team at Secured Signing has given us an online signing process with robust checks to verify who is signing the document.” The solution provided combines two factor authentication, drivers licence checks and validation of date of birth. To sign the document requires the borrower to respond to email messages and text messages providing an unexpected advantage in validating the contact data for the customer.

The convenience and simplicity of signing online has been well received by both customers and the broker network leading to a high uptake of the option to sign loan documents online. This does not surprise Mike Eyal, Managing Director of Secured Signing. “Completion rates for invitations to sign documents is something we monitor closely. Our is always well above 95% which we see as validation of how easy it is to sign online with Secured Signing.”

About CFS Finance

CFS Finance provides private car buyers with fast, flexible and friendly car finance options under the Online Car Loans brand.

We live by our company’s philosophy, to always ’treat people how we want to be treated’. That means being helpful, open and honest when it comes to organising car finance for people buying a car privately.

To learn more about CFS Finance, visit

About Secured Signing

Secured Signing provides a comprehensive and secure SaaS digital signature service that delivers a full range of form completion and eSigning capabilities combining advanced personalised X509 PKI Digital Signature technology with easy-to-use, simple-to-deploy, compliant solutions. Secured Signing enables its users to utilise smartphones, PCs, any tablet device and any browser, to capture their graphical signature, fill-in, sign, seal and verify documents anywhere, anytime. The solution streamlines business processes, cuts back on expenses, expedites delivery cycles, improves staff efficiency and enhances customer service in a green environment.

To learn more about Secured Signing, visit



Press Contact:
David Schulz
Secured Signing
Phone AUS: 1800 305 175
Phone NZ: 0800 55 33 66

Bookkeepers choose Secured Signing for Signing Documents Online

Secured Signing, the leading digital signature SaaS solution, allows bookkeepers to increase efficiency, shorten business practices, and deliver exceptional customer

Secured Signing, a compliant online digital signature service provider, was recently implemented at Numerus
Business Services, Australian bookkeeping company, for secure and expeditious signing of BAS lodgement authorisation and engagement letters.

“Secured Signing solution saves me and my clients the lengthy, inefficient process of sending the document, printing it out, signing it, scanning it, and delivering around. It also solves the problem of a document’s poor quality by the time I get it back, I no longer need to try and remember who has signed, and who hasn’t. I just lodge the document, and reminders are sent automatically until the online signing process is completed.” 

         – Linda Nicolas, Registered BAS Agent and Principal at Numerus Business Services.

Besides real- time process management, progress monitoring, and detailed audit trail in completion, Secured Signing’s user-based PKI digital signature technology issues any user with an exclusive Digital certificate (Digital ID), and presents each signature with an accurate local time stamp.

“We are excited with the successful collaboration between Secured Signing and the bookkeeping industry”, said Mike Eyal, Managing Director at Secured Signing. “Our service equips bookkeepers and their customers with a comprehensive flexible tool which promotes prompt and effective business process that enhances tremendous financial and operational benefits.”

About Numerus Business Services

Numerus Business Services specializes in providing professional bookkeeping and BAS Agent Services along with supporting clients with the selection, installation, and implementation of leading accounting software programs. Fully accredited and up-to-date with latest versions of MYOB and Xero, Numerus Business Services offers an experienced, qualified and insured bookkeeping that can legally service your business’s needs. Member of the Institute of Certified Bookkeepers (Public Practice Certificate) and Australian Bookkeepers Network.

About Secured Signing

Secured Signing provides a broad and secure SaaS digital signature service that delivers a full range of form completion and signing capabilities that combine advanced user-based PKI technology and an easy-to-use, simple-to-deploy, compliant solution. Secured Signing enables its users to utilize smartphones, PCs, any browser, or tablet device to capture their graphical signature, fill-in, sign, and seal documents, and verify them anywhere, anytime.

For more information visit:

Digital Signature boosts Efficiency and Security of Online Loan Services

Behavioral characteristics of money lenders have significantly changed. When looking for a cause or explanation for the phenomenon, it is quite surprising to realize it is neither a result of the struggling global economies, nor people’s financial strain. It is simply due to the ever-advancing technological developments in today’s markets. These days, lenders can simply apply, complete an application form, digitally sign, and obtain a loan online, regardless of where they are during the precise moment of submission: at home, work, or on-the-go.

The simple online process offers financial  services and their customers an experience that holds tremendous business and personal benefits: it shortens (to a few minutes), simplifies, and accelerates loan application approval processes, increases efficiency, improves customer service, eradicates environmental footprints including printing, faxing, and delivering related paperwork, reduces costs, and eliminates customer’s waiting time, and the uncomfortable feeling that often accompanies or prevents them from requesting financial assistance face-to-face.

What about security and trust, you may ask. We are all too well aware of these two components; they are of particular concern to any financial industry customer or service provider. The answer lies in the reliable digital signature solution that allows customers to sign their application online using the secured PKI digital signature technology. The customized technology and service guarantees proper controls, and is tailored to the financial provider and their customers’ needs whether they use the web, desktop, or mobile device (iPhone, iPad, or Android). 


And as Peter Drucker once said, “Quality in a service or product is not what you put into it. It is what the client or customer gets out of it.”