Whiteboarding for Video Signing & Remote Online Notarization (RON)

Collaborate Live, Directly on the Document

Annotate Documents Live, Right Inside Your Signing Meeting

Secured Signing’s Whiteboarding feature brings a new level of collaboration to Video Signing and Remote Online Notarization (RON).

During a live signing meeting, notaries and hosts can draw shapes, add text, and free-hand annotate directly onto the document, making remote meetings more interactive and easier to work through together.

Notary drawing an annotation on a document using the Whiteboarding feature during a live video signing meeting

What Is Whiteboarding and How Does It Work?

The Whiteboarding toolbar lets you draw, add shapes, insert text, and annotate directly on a document in real time — making it easier to communicate clearly with your signer during the meeting, without leaving the platform or switching tools.

Key Benefits of Collaborative Whiteboarding

Boost Interaction — Make real-time changes and clarifications in a secure environment. Draw or type exactly what you mean, instead of relying on confusing verbal instructions.

Enhance Clarity — Use text boxes, arrows, or circles to highlight critical clauses, confirm changes, or guide signatories through complex sections of a legal document.

Improve Notarization Efficiency — Notaries can quickly add required notary seals, stamps, or explanatory notes within the live RON meeting, helping meet statutory requirements efficiently.

Streamline Digital Workflows — Keeps the entire digital document process user-centric and dynamic, with a clear, documented record of every on-screen interaction.

Whiteboarding Feature Highlights

  • Real-Time Customization — Draw, add shapes, insert text, and more on the fly, right on the document, for clearer communication during signing meetings.
  • Interactive Collaboration — Pre-signing drawings aren’t saved, so hosts and invitees can brainstorm freely and in real time without cluttering the final document.
  • Post-Signing Creativity — The document’s journey doesn’t end at signature. Start a new whiteboard on a blank document, or bring in your own for further editing, staying adaptable as needs evolve.
  • Participant Engagement — Hosts and notaries draw live on the whiteboard while invitees watch in real time, fostering the interaction and understanding that’s especially valuable in Remote Online Notarization.

Make Your Remote Signings Smarter and More Collaborative