The Benefits of an In-House Notary 

benefits of Having an In-House Remote Online Notary

In today’s fast-paced world, convenience and efficiency are paramount for both businesses and their clients. Many businesses often overlook the notary services they provide. Do you have a notary in your office? Have you considered getting them certified for Remote Online Notarization (RON)? 

Let’s explore the significant benefits and potential profit by adopting this innovative approach.

A company frequently requires documents to be notarized, typically outsourcing the work to external notaries. This traditional process involves:

  1. Document Printing: The notary prints the necessary documents.
  2. Traveling: The notary drives to the location where the documents need to be signed.
  3. Document Signing: The notary oversees the signing of the documents but is not allowed to explain their contents to the signers.
  4. Frustration and Non-Signing: Signers often become frustrated due to the lack of explanation and refuse to sign the documents.
  5. Cost Implications: Despite the non-completion of the signing process, the company is still obligated to pay notary fees, ranging from $100 to $300 per session.

This traditional notarization process is inefficient and costly, especially when signers refuse to sign due to confusion, misrepresentation, or frustration.

Secured Signing Future-Proof Your Business

Implementing Secured Signing’s Remote Online Notarization (RON) Platform

Process with Secured Signing’s RON Platform:

  1. In-House Notaries: Utilize in-house notaries trained to handle your documents via the RON platform.
  2. Online Document Signing: Conduct the notarization process entirely online, eliminating the need for printing and travel.
  3. Real-Time Accurate Assistance: In-house notaries can provide real-time assistance and clarifications during the signing process, reducing signer frustration and increasing the likelihood of successful document signing.
  4. Cost Reduction:

    By using fewer meeting rooms for notarizations, you can make better use of your office space. This could save you money on rent or let you use the space for other money-making activities. 

    The fees for conducting a signing session drop significantly from $100-$300 to approximately $25 per session.

Cost Reduction and Profit Gain:

  • Traditional Notarization Cost: $100 – $300 per session
  • RON Platform Notarization Cost: Approximately $25 per session

Assuming the average cost per traditional notarization session is $200, the cost reduction per session can be calculated as follows:

  • Cost Reduction per Session: $200 – $25 = $175
  • If the company conducts 100 notarization sessions per month, the total cost reduction is:
    • Monthly Cost Reduction: 100 sessions * $175 = $17,500
    • Annual Cost Reduction: $17,500 * 12 months = $210,000
    • Percentage Profit Gained: 87.5%

Benefits :

  1. Improve Profit: Substantial reduction in notarization costs by using in-house notaries and the RON platform. Using digital notarizations saves paper and postage or delivery costs by eliminating the need to print, scan, and post documents. 
  2. Increased Efficiency: Elimination of travel and printing reduces time and resources spent on each notarization session.
  3. Enhanced Control: The company retains control over the notarization process, ensuring that signers receive the necessary support and explanations, thus controlling the narrative.
  4. Improved Signer Experience: Signers are more likely to complete the signing process with in-house notaries providing immediate assistance, leading to fewer instances of non-signing.

What is Remote Online Notarization (RON)?

Remote Online Notarization (RON) allows you to get documents notarized virtually. Instead of meeting in person, you video chat with a notary online to sign your important documents. Here’s the gist:

  1. Scheduling: You schedule a video call with a notary.
  2. Authentication: You go through Knowledge-Based Authentication (KBA) and Credentials Analysis (ID Verification) and sign the documents electronically.
  3. Verification and Stamping: The notary verifies everything and adds their official stamp electronically.

Improved Security:

  • Secure Platforms: RON platforms use advanced security measures, including identity verification and audit trails, to ensure the integrity of the notarization process.
  • Record Keeping: Digital notarizations often come with secure, automatic record-keeping, reducing the risk of lost or misplaced documents.

Secured Signing: The Platform for Your In-House Notaries

Secured Signing helps you transition to RON smoothly and get the most out of it. It is a platform designed for in-house notaries to handle signings. Secured Signing offers a comprehensive, secure, and user-friendly solution that enables seamless remote notarizations. It makes notarization easy and secure with identity verification, video conferencing, and record-keeping features. It is efficient, compliant, and safe.

Using Remote Online Notarization for your in-house notary is a smart choice. It makes things faster, cheaper, and better for your clients. Future-proof your business by staying ahead of the curve as RON becomes increasingly popular. The significant profit increase and added convenience quickly offset the cost of RON certification and technology.

By adopting Secured Signing’s RON platform and utilizing in-house notaries, companies can streamline their notarization processes, significantly reduce costs, and enhance the overall signer experience while promoting their brand and protecting their reputation through controlling the narrative.

This approach ensures that documents are signed efficiently and correctly, providing substantial financial savings and increasing profit by 87.5%.

Ready to step into the future with our Remote Online Notarization and Digital Signature Solutions