The Online Digital Signature Way

A Digital Signature Blog

Month List

2 November, 2012

form signing trend

In Gartner’s Symposium at Sao Paulo, Brazil (29-31 October, 2012), Donald Feinberg, Vice President and distinguished analyst was quoted as saying that, “the future of computing is social, mobile, information and cloud, and companies are doing pieces of it correctly today. But the real advantages to the vendors’ side and the consumers’ side, or the corporate side will be when they start bringing these forces together.” (Roberta Prescott) 

This growing business trend sees a large number of companies and government agencies shifting into the electronic completion and digital signing of forms. The latter, which clearly reflects this new nexus of forces, as Feinberg described it, offers secure, efficient, automated, and prompt business methods that save associated costs and workforce resources, and is recognised by international administration’s regulators. 

Secured Signing’s interactive Form solution follows this trend and offers to its worldwide business partners and users tailored and branded forms, inclusion of secure, user-based, PKI digital signatures, conversion to web-based pages, accessibility from any browser in smartphone, other tablet device, Windows PC, or Mac - with no apps to install, and much more.

Yarra Ranges City Council, Evolve Scientific, Digital Mobile Vodafone’s NZ largest dealer, and many others no longer need to print, sign, scan, fax, mail, or deliver documents. Neither do their customers nor business associates who simply fill-in and sign online their designated electronic form.     

And, as Bill Gates once said: “The advance of technology is based on making it fit in so that you don’t really even notice it - so it’s part of everyday life.”    

Till next time,

Cheers, John 


12 October, 2012,

Digital Signature best practice

Ronald Reagan once said: “Trust, but verify.”

How true and applicable to so many areas in our lives today! Obviously, I am not going to examine this theme in connection to the relationships between people or social groups, but rather to showcase some latest cases that explore trust between people and technology and more specifically, in relation to electronic and digital signatures.       

In the first case, a dispute between a professional couple and a real estate agent over the validity of their contract was brought up in the Court of Appeals in Arizona. This argument raised the question of what qualifies as an electronic signature, and whether an e-mail could be legally equivalent to a signature on a contract.   

The second one involves Macmahon Holdings, a construction and mining contract company in Australia. Macmahon management called in its lawyers to investigate internal e-mails that were supposedly written by their chief executive and board of directors about an alleged takeover offer at a generous premium by a Chinese company, which resulted in a trading halt (5 October, 2012). 

The above is relevant to our discussion as it again questions the trust we can/should have in online written professional or official information, and what can be done about it. Peter Moon, a Melbourne lawyer who writes a weekly technology column for the Australian Financial Review, referred to the latter and questioned whether Macmahon “directors, or their lawyers, or the regulator they complained to, are digitally signing their mail” (9 October, 2012). 

Moon follows it with a clear message on how to avoid these situations, and why digital signatures (not simple electronic signatures) provide the best possible solution: “A true digital signature, on the other hand, is the product of the same complex bit of mathematics that underlies data encryption. In fact, it’s just the other side of the encryption coin. It calculates a virtually unique string of text for any document, including an e-mail, that can validate both who authored or authorised it, and that it hasn’t been tampered with. Change as much as a space in the text and it won’t validate.”   

Couldn’t agree with him more! These are well known, irrefutable facts that are implemented daily by the worldwide online signing users of the Secured Signing PKI digital signature service that authenticates each user with digital certificate, provides ownership approval, and grants this much-needed assurance and verification.       

Till next time,

Cheers, John


21 September, 2012

Digital Signature Tailor-made

Let’s open with a trivial question and a most anticipated answer – do you prefer to be asked how you like your coffee? Or steak? And what about your business card design? Or your website’s functionalities? These simple questions have quite obvious answers that reflect human psychology with business practicalities: we like to be asked, we want to feel appreciated, and we are thrilled when our point of view counts, and is acted upon. Ask any successful service provider.    

The Customer-centric approach has been explored and discussed in the business and commercial context for a while now. It relates to a process that starts with understanding your customers’ needs, building a related customer-centric strategy, and successfully executing it. The latter can be satisfyingly achieved only when it fits into the company’s culture and values, and communicates effectively on all levels.

Secured Signing, the worldwide service provider of PKI digital signature in the Cloud, consistently fosters personalised relationships with its customers, and proactively addresses their varied needs and requests with flexible service delivery. Practising an open channel of communication enhances a professional and precisely tailored response for the online signing and electronic fill-in of forms and documents. Furthermore, the Secured Signing’s team takes that information, anticipates future requirements, and continually works on the development of new features.

Its current comprehensive customised solutions include:        

  • Fill-in and eSign your company’s forms online
  • Branding – E-mail invitation, signing, and filling pages
  • API – integrate your application and service 

And, as Thomas Herrington once said: “In today’s economic climate, those companies that thrive will be those that are customer centric and those that remember that customers are the ultimate judges and the world’s leading authorities on whether we impressed them or not with our efforts.”  

For more info please contact us!

Till next time,

Cheers, John


5 September, 2012

SaaS, Software as a Service

Gartner’s recent Hype Cycle annual report (August, 2012) for the assessment of more than 1,900 technologies and IT maturity and trends in information security highlighted a variety of related directions. The leading IT research company determined that organisations will champion a faster purchase of Software as a Service (SaaS), and predicts that by 2015, more than 50 percent will include it in their business approach, and beat their competitors “by 20 percent for all existing financial metrics.”

SaaS applications are attractive to businesses and customers alike, so the report came as no surprise to those who engage or provide the exclusive advanced technological solution that combines the following plentiful advantages:

  • Higher accessibility from any computer or device, anywhere, anytime.
  • Increased business profitability – a result of savings of potential operational expenses. SaaS eliminates customers’ need to buy, manage, and maintain the IT infrastructure including hardware or software. Allows redistribution of bu dget, and focuses on core competencies.  
  • Simple adoption – shorter learning curve due to product simplicity and user familiarity with the Internet.  
  • Seamless integration – scaling ability, flexibility, and customisation capabilities (including APIs) meeting customers’ specific needs.     
  • Instant use of latest technology – businesses of all sizes are able to use latest innovations that were previously inaccessible e due to budget or infrastructure constraints. 

So SaaS gets the ol’ thumbs up for a good reason! Yet, it is up to the service provider to successfully implement this for its clients. This is where Secured Signing delivers as the market leader of secure and compliant digital signature solutions for e-Forms and online signing. Secured Signing continually provides and maximises irreplaceable operational, financial, and environmental benefits to its worldwide customers.  

And as a Henry Ford once said – “Wealth, like happiness, is never attained when sought after directly. It comes as a by-product of providing a useful service.”  

Till next time,

Cheers, John.


24 August, 2012

I would like to share with you my recent article:  

Whosoever desires constant success must change his conduct with the times.” Niccolo Machiavelli  Secured Signing digital signature’s compliant e-Signature

We are living in a fast-tech era, consuming fast-tech products. The life we live, and the business we run (or work for), our social interactions, work environment, and daily behavior are all changing and reshaping constantly by new technological developments. Before we continue with our justified hail for progress, let’s go back for a brisk moment in time. The birth of first computer took place with the invention of ENIAC - Electronic Numerical Integrator and Calculator. The world’s first electronic digital computer (patent was filed in 26 June, 1947) was invented as a result of the great demand of war to “reduce the time required for arriving at solutions to problems which might have required months or days by older procedures.

Fast forward sixty five years, the revolution of the ENIAC endures. The majority of us carry our individual portable devices for communicating privately or for work purposes, struggling to keep in pace with the latest gadget, or surrendering / fighting the desire to have the latest model. What surprising is the fact that regardless of what devices we use to implement it, the principals who differentiated more than half a century ago the ‘new’ outcome from the ‘old’, is astonishingly similar: the workload of recruitment companies and their consultants reduces from days to minutes!  

A typical recruitment process requires a candidate to fill-in and sign adequately dozens of essential paperwork in order to meet employment, legislative and occupational health conditions. The process is lengthy, tiresome and frustrating for all parties involved: the candidate, who desires to find a job promptly but accidently omit a signature somewhere, the employer who needs to see new employees onsite as fast as possible, and for the recruitment consultant, who communicates with both and often waste time chasing the forms and missing items while trying to provide professional customer service that complies with industry’s regulations.

The introduction of eForms that incorporate digital signature technology has distinguishably transformed this situation altogether.  Recruitment consultants are now able to sign and invite candidates and employers to fill-in and sign brand electronic forms from anywhere any time, to manage and oversee the signing process, and view in real-time progress reports. The user-based PKI digital signature innovative technology complies with worldwide regulations for the online signing of electronic documents (ETA’s, ESIGN, EU VAT Directive, UECA, UETA, ECA’s and many more), and offers highest level of security. The signed form is sealed, and any changes made to the document invalidate the signatures.

Abardeen Group, a leading provider of business research, published its Human Capital Management Trends 2012 Report. The study reveals that HR companies and line of business respondents who show results in top industry performance, Best-in-Class, have implemented successfully recruitment technologies as one of their core business strategies. Secured Signing’s service that offers to fill-in and signing of electronic documents follows the trend. It boosts efficiency, ensures costs cut, meets market labour demands, and as mentioned above, plays an essential role in the recruitment industry’s timely change of conduct. 

Till next time,

Cheers, John