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No setup fees & pay as you need notary features & add-ons.
Digital signing which integrates with most Recruitment ATS & CRM’s
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Secured Signing continues partnership to integrate digital signatures within Bullhorn.
5 reasons government agencies and councils are adopting digital signatures.
New feature: Signing completion certificate.
Home // Posts // What to Look for in a Digital Signature Platform
Ever feel like you’re drowning in a sea of digital signature platforms, trying to figure out which one actually makes sense for your business? It’s way more than just slapping a signature on a document these days.
It’s about keeping your operations super secure, giving your team the tools they need to shine, and protecting your brand like a hawk.
We recently dug deep into this exact topic in our webcast, “Signed, Sealed, and Verified .” We uncovered some seriously important stuff you need to think about. Here’s the lowdown on what really matters
This might just be the most crucial thing to get right. Think about it: a super powerful platform is pretty useless if your team hates using it, right?
Bring Your Users into the Fold: Don’t just pick something and tell your team, “Here, use this!” Chat with the folks who’ll actually be using it every single day. What are their workflows like? What parts of their job make them groan? Understanding their pain points is key.
Keep It Simple, Seriously: The easier the platform is to navigate, the less frustrated your team will be. And less friction means smoother adoption and happier employees – it’s a win-win!
Plays Nicely with Others: Your digital signature platform shouldn’t be an isolated island. It needs to seamlessly connect with the tools your team already relies on, like SharePoint, Microsoft Office, CRM systems, and more. When signing is just a quick click away within their familiar environment, productivity goes through the roof!
Hello, Productivity! When a new tool genuinely makes your team’s lives easier, they’ll embrace it and become more efficient. Who doesn’t want that?
With all the online fraud and scams swirling around, security isn’t just a nice-to-have feature; it’s the absolute bedrock of your operations.
Flexible Security Options: Look for a platform that offers different levels of security for different types of documents. This could range from simple passwords and SMS codes to advanced ID verification using biometrics (like facial recognition) and even video confirmation of the signing process. That last one is like having “CCTV for signatures,” giving you undeniable proof.
Proof You Can Stand Behind: If a legal dispute ever pops up, you need strong, undeniable evidence that clearly identifies who signed what. The platform should store all this crucial info right alongside the document.
Trust and Brand Protection: Both you and the people signing your documents need to trust the platform implicitly. A security breach can seriously damage your brand’s reputation, so thoroughly checking out your provider’s security measures is non-negotiable.
Documents You Can Trust (Literally): A top-notch platform will visually show you if a document has been messed with after it was signed (think a green tick for valid, a red cross for tampered). This is super important for keeping your documents honest.
Certifications Speak Volumes: Keep an eye out for industry certifications (like ISO). They’re a good sign that the provider undergoes strict audits and sticks to the highest security and compliance standards.
Where’s Your Data Living? Understand where your data will be hosted. For compliance with local data residency laws, look for platforms that offer multi-regional hosting options (e.g., in New Zealand for NZ companies, Australia for AU companies, etc.).
Before you even start Browse platforms, take a moment to get crystal clear on your goals.
What’s the Problem You’re Solving? What specific headaches are you trying to fix? Is it a security worry, a legal nightmare, or a compliance issue (like the risky habit of copying and pasting signatures)?
Map Out Your Use Cases: Who will be using this platform, and for what? Is it for HR contracts, legal agreements, procurement documents, or recruitment offers? Your specific needs will tell you exactly what features and integrations you’ll require.
Compliance isn’t something you can skip, especially if you’re in a regulated industry.
Meet Those Standards: Make sure the platform helps you stick to all the relevant industry and government regulations.
Show Your Work (Audit Trails): The solution absolutely needs to provide comprehensive audit trails. This way, you can easily prove compliance during audits, protecting your organization from potential legal and financial headaches.
Choosing a digital signature platform isn’t just a tech decision; it’s a strategic move for your business. By putting usability first, demanding top-notch security, knowing your goals, and ensuring unwavering compliance, you’ll pick a partner that not only makes signing documents a breeze but also strengthens your organization’s integrity and boosts productivity.
Want to dive deeper or explore a solution tailored just for you?
Don’t hesitate to reach out to our team – we’re here to help you find that perfect fit!