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Home // Posts // How Secured Signing supports Property Lawyers
Stuck between LINZ compliance and clients who can’t make it to your office? This blog is your comprehensive guide to Secured Signing’s Video Signing and Remote Witnessing Platform. We cover everything lawyers need to know about streamlining the signing process and confidently meeting New Zealand’s property law requirements, no matter where your client is.
In property law, every detail matters — especially when it comes to verifying client identity. The LINZ 2024 E-Dealing Guideline, outlined under LINZS01308, and as part of the Authority and Identity Requirements for the E-Dealing Standard 2024, now outlines that a legal practitioner’s obligations are to:
But what happens when your client can’t easily make it to the office?
Secured Signing’s Video Signing combined with ID Verification simplifies the process by combining ID verification, on-camera witnessing, a live visual-id check, a audio-visual recording of the meeting, and a complete documented audit trail that fully satisfies LINZ requirements.
ID Verification can be used to confirm party’s identity by checking a valid ID document, like New Zealand Driver’s License or Passport, screening parties before they continue to the online signing meeting.
This helps in satisfying the requirements to take reasonable steps to confirm the party’s identity, and what happens next with a Video Signing meeting provides you with an additional layer of compliance.
By hosting a Video Signing meeting, you are able to:
So, by using the Secured Signing platform with Video Signing and ID Verification, you can build a step-by-step process that protects you and your firm and ensures that all compliance aspects are met before executing a property-related transaction document.
To summarise:
You can achieve this with our Video Signing online meetings by having an “audio-visual link to the practitioner” as you, the host.
Completing the ID Verification process with a valid photo ID and getting a “PASS” mark.
As necessary if the transaction is a high-risk transaction or not. Again, as in 2, by capturing the ID document during the ID Verification process, you can meet this requirement.
It is important to keep this in mind as the host or legal practitioner if you notice any discrepancies in the name recorded on the record of title, to ensure these are reconciled BEFORE completing the video signing meeting.
If you need an additional level of trust, our ID Verification has an added level of security by ensuring “Name Match” with the person invited to sign AND the ID presented during ID Verification Match. If they do not match, you can choose to stall or end the signing process with this party until the names are reconciled.
There are also other process related features built into Secured Signing like “editing the signing participants” name before the signing process.
Lastly, by verifying the parties involved in the video signing meeting, and with the added ID Visual Check. If needed, you can provide the file note that outlines “the steps taken to independently confirm the identity of the client” as part of the overall signing process.
Everything happens seamlessly within one secure platform — no need to set up Zoom or Teams. The signing, recording, and verification all occur directly in your browser and can even be completed on a mobile phone.
If you are unsure, you can read more about this topic on the Land Information New Zealand site here. Many of the A&I forms will have a section that outlines the criteria like this Private Individual Client Authority and Instruction (A&I) form
This digital record provides robust protection for both lawyer and client, ensuring transparency and accountability long after the transaction is complete.
If your firm handles property transactions, it’s time to embrace a solution that keeps you compliant, efficient, and ahead of the curve.
With Video Signing and Realify by Secured Signing, another layer of fraud protection, you can confidently verify, sign, and complete property deals — securely and seamlessly — from anywhere.
Because in a digital world, trust starts with certainty.