Oregon Notaries Are Going Digital with Secured Signing

Understanding Oregon Notarization Requirements with Secured Signing

Oregon has clear guidelines for Online Notarizations, and Secured Signing is built to help you meet them seamlessly:

• Live Video Session is Key: For RON in Oregon, all parties involved, including the notary public, must appear together via a live, secure audio-visual session. This is how you’ll see, hear, and interact with the signer in real-time, just as if they were in the same room.
• Electronic Signatures & Digital Seals: Signers will electronically sign their documents during the session. As the notary, you will then apply your unique electronic seal and digital signature, which securely binds to the document, making it tamper-evident and legally valid. Oregon’s rules specify the requirements for your electronic seal’s content (your name, “Notary Public – Oregon,” commission number, and expiration date).
• Robust ID Verification (IDV): This is where security shines! Oregon requires robust identity verification. Secured Signing’s platform offers strong ID verification, ensuring your clients are properly authenticated using government-issued IDs like passports or driver’s licenses.
• Our platform goes beyond simple visual checks:
  • It applies a second, enhanced layer of verification, performing over 50 forensic tests on scanned IDs to confirm their validity and detect any alterations.
  • It instantly verifies IDs by checking them against comprehensive databases, whether it’s a U.S. or foreign passport or driver’s license.
  • Oregon law also allows for Knowledge-Based Authentication (KBA) as part of identity proofing. Secured Signing’s platform can facilitate this to further enhance security.
• Notary’s Due Diligence: Remember, as the notary, your role is to verify identity and witness the signing. Before the notarization begins, signers should ensure their documents are free from any errors – you won’t be checking for mistakes in the document’s content, only the notarial act itself.
• Electronic Journal & A/V Recording: After the process is completed, Oregon law requires you to log the transaction in your notarial journal, complete with your signature and digital seal. Also, the audio-visual session of the RON must be recorded and retained for at least 10 years. Secured Signing provides secure electronic journal capabilities and ensures the A/V recording is created and stored compliantly.