Online Notarization in Washington with Secured Signing

How Online Notarization Works in Washington with Secured Signing: Your Workflow

For a smooth and compliant Remote Online Notarization experience in Washington, here’s a breakdown of the process using Secured Signing:

1. Access a State-Compliant Platform: As a Washington notary, you must use a RON platform that meets the state’s rigorous technical standards for security and identity verification. Secured Signing is built to comply with these requirements, providing you with a reliable and legally sound environment for your notarial acts.
2. Multi-Layered Identity Verification (IDV): This is where Secured Signing truly shines in safeguarding against fraud. Before the notarization begins, our platform facilitates Washington’s required IDV methods:
   
   • Credential Analysis: Signers upload their government-issued ID, and our platform performs a forensic analysis, checking over 50 data points to ensure its authenticity and detect any tampering.
   • Knowledge-Based Authentication (KBA): Signers answer a series of dynamically generated personal questions derived from public and private data. This adds a critical layer of certainty that the person is who they claim to be.
   • Optional: Secured Signing can also support other Washington-approved ID methods like personal knowledge or a credible witness, giving you flexibility.
3. Secure Virtual Notary Session: Once identities are confirmed, you’ll connect with all signers via a secure, two-way audio-visual conference. Our platform ensures a high-quality video and audio feed, allowing you to clearly see and hear your signers as they participate from any location. This fulfills Washington’s requirement for simultaneous appearance.
4. Electronic Signature & Digital Notarization: Signers will electronically apply their eSignatures to the document. Then, as the notary, you will apply your unique digital seal and eSignature to the electronic document. Secured Signing ensures this digital seal is tamper-evident, protecting the document’s integrity post-notarization.
5. Automated Record Keeping & Compliance: Washington law has strict requirements for RON records. Secured Signing’s platform takes the burden off your shoulders by automatically:
   • Creating and maintaining a secure, tamper-evident audio-visual recording of the entire notarization session. This recording is stored compliantly for the required 10 years.
   • Generating a detailed electronic journal entry for each RON act, capturing all the necessary information as mandated by Washington law, and ensuring it’s accessible and secure for 10 years.

Fun Fact! Washington State is not only famous for coffee and tech giants, but also for being the leading producer of apples in the U.S.! Just like a perfectly ripened apple, Secured Signing provides a crisp, secure, and ready-to-use platform for your notary needs!