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Home // Posts // Avoiding 3 Common Digital Signing Mistakes
Electronic signatures have become indispensable. But are you sure your digital signing process is truly secure? Many assume all e-signing platforms are created equal, which isn’t the case.
We recently hosted a webinar, “Signed, Sealed, and Verified,” to shed light on three common pitfalls people face with digital signing and how to steer clear of them.
Imagine a crucial document signed, only for you to discover later it wasn’t the intended person. Identity theft and unauthorized signatures are serious risks in the digital realm. We’ve heard stories, like a husband forging his wife’s signature on a mortgage extension, leading to significant legal headaches.
So, how do you guarantee the identity of your signer? It’s all about leveraging the security features of your e-signing platform:
Do you assume a document remains unchanged once it’s digitally signed? Think again. A document’s integrity can be compromised after signing, rendering it invalid. We’ve seen instances where banks “fixed” a signed document, like an account number error, after it was signed, unknowingly invalidating the original agreement.
A truly secure e-signing platform “seals” a document once it’s signed. This means any subsequent changes will be clearly flagged. You’ll see a green tick confirming its validity, but if any alteration occurs, that tick disappears, clearly indicating a change.
This immediate notification of tampering is vital. It protects both parties and maintains trust. The beauty of it? You don’t need a special account to verify; a standard PDF reader will show if the document has been altered.
Leaving signed documents in your email inbox is a common habit, but it’s a major pitfall. It’s an accessibility nightmare, a security risk, and a compliance hazard.
The solution lies in integrations with secure document management systems like SharePoint, OneDrive, Dropbox, or Content Manager. These integrations allow you to send documents for signing directly from their secure storage location and have them automatically returned there once signed. This ensures:
While it might sound like a lot to manage, a robust e-signing solution integrates seamlessly into your existing environment. It’s designed to be easy to use while providing enterprise-grade security. It’s about protecting your organization from identity fraud, document tampering, and insecure storage, ensuring every “Signed, Sealed, and Verified” document truly holds its weight
What steps are you taking to prevent these common digital signing mistakes in your organization?
Don’t hesitate to reach out to our team – we’re here to help you find that perfect fit!