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Secured Signing for HR & Recruitment

Secured Signing service provides you and your candidates with a compliant, efficient, and secured electronic signing solution that cuts expenditure and speeds up any recruitment processes.

Recruitment companies and HR departments depend on timely, accurate, and complete turnaround of compulsory paperwork to meet their customers’ needs and industry’s requirements. Compliance and process warranty are crucial, along with operational efficiency and flexibility. Secured Signing’s customised e-Form workflow and eSigning solutions facilitate prompt, lawful, and secure methods that automate the business process, eliminate the paper trail, and create competitive advantages within the industry.

Secured Signing uses a secure Personalised X509 PKI Digital Signature technology that gives candidates and employees the flexibility to complete the online registration or on-boarding pack, and sign from anywhere, anytime, with any device. The service grants consultants and managers the ability to sign, invite others to sign, manage and track the signing process, and view progress reports online in real time. The fast turnaround of documents allows an employer to fill a large number of positions in a very short timeframe, which benefits all parties involved.

Secured Signing Form Direct converts any paper document and proceedings into an online process with the company’s logo and colour scheme. The system also provides the following:

  • Customised Workflow - Apparatus that enables companies to automate their entire on-boarding and registration process by initiating the fill-in and eSigning process of a chosen package that includes specific documents. The Workflow option also includes the ability to fill-in a questionnaire, provide additional information, and upload documents to support the candidate’s or employee’s application.

  • eSign Kiosk - Digital form fill-in and eSigning for walk-in customer’s scenario. The Kiosk allows companies that implement Secured Signing’s eForm and eSigning workflow the flexibility to continue their paperless practices with their walk-in customers. The company representative logs-in at the kiosk and allows the walk-in candidate to fill-in and immediately eSign the appropriate eForms. To finalise the secure digital process, the company rep is required to countersign the document to declare the walk-in customer’s identity was checked.

  • Mobile Forms - The use of Mobile devices become very common within the industry, particularly when visiting customers on-site. Whether it’s a customer, or the company’s representative, for health and safety inspection, or for the fill-in and signing of any other document type, Secured Signing’s unique and secure Mobile Form technology allows its users to do this by drawing their signature on the glass with their finger or a stylus. When needed, it can also capture a photo (as instructed in the document’s workflow) from the form to backup any of their findings.

  • Bulk Recruitment - Enables the screening and hiring of many candidates promptly! Facilitates secure and easy broadcast of mass invitations for employees / candidates to fill-in and eSign their online documents. The HR / Recruitment consultant can:

    • Choose adequate forms
    • Add a list of any number of recipients
    • Send multiple invitations with just one click of the mouse
    • View and monitor progress in ‘real time’ online
    • Automate the return of completed documents (in PDF format) to parties involved.

  • Broadcasting - The HR Department is able to invite the entire company’s staff or its customers (list of invitees) to promptly signoff on new company policy or new terms of business with just a click of the mouse.

When we partnered with Secured Signing, we saw an opportunity to enhance our relationship with our candidates by providing them with greater flexibility as well as providing our consultant with an error-proof process to remove non-value-added time from their daily activities. Feedback from our candidates has been exceptional with this implementation, and we noted a 6% Year on Year increase in our Net Promoter Score from candidates across the country.

Not only has Secured Signing delivered on our expectations, but the team has stepped up and delivered innovative solutions that further delivered on our industry’s ever-changing needs.

Paul Bridgewater, General Manager, Manpower Read case study

Paper was the bane of our lives, and we had been looking for a reliable and secure way to sign electronic documents for some time. Secured Signing’s solution ticked all the boxes. We didn’t have to change to or buy a specific HR system; it is an extension of our existing systems, so it was agile, quick, and easy to set up with great support from the Secured Signing team.

It’s a new way of doing business, but it’s really sped up our recruitment process and provided some great efficiencies without causing any technical headaches to implement.

Bill Cashman, HR Manager, H&R Block Read case study