City Councils are producing multiple hard copies of contracts, correspondence, and
reports for signing purposes with suppliers and service providers. Documents that
require signatories from multiple Council’s personnel and external parties are often
singed, scanned, and sent back by fax, e-mail, or the post. This lengthy, inefficient,
and costly operation slows down and affects Council’s business processes.
Secured Signing’s easy to use, compliant, and secure electronic solution eliminates
the paper trail and allows Councils and their business associates to quickly sign
hundreds of documents with no hardware to install or software to purchase and download.
By using Secured Signing’s service, Councils’ employees can digitally sign and invite
others to sign, manage, and monitor the signing process, view progress reports,
and get better control and visibility. Furthermore, Secured Signing’s Form Direct
allows City Councils to transfer any form to its electronic equivalent, fill-in,
or invite an external party to complete details and utilise the online signing option
if required. The prompt, full and secure information is immediately available on
Council’s system enhancing advanced and improved customer service, dramatic reduction
of time spent and costs, and the promotion of a green, paperless environment.
"Timeframes for signature of Evaluation Reports and Contracts have reduced from
1 to 2 weeks into a matter of an afternoon. Cost and time saving is literally immeasurable,
and has paved the way for us to move wholly into a paperless office."
Sophie Beers, Procurement Officer, Yarra Ranges Council
Benefits of Secured Signing:
- Streamlines and expedites Council’s business process
- Saves time and money
- Legally binding
- Guarantees signer authenticity, accountability, and data integrity
- Increases customer satisfaction
- Enables efficient archiving and auditing
- Promotes a paperless, green environment