16 November, 2012
These days, many of us no longer have to get to the office to do productive work, nor put on our best suit, or even leave the house. It makes no difference where we are, or in which time zone. What matters, however, is what we do and how we do it. The what is widely varied and depends on the profession or industry we are working in. The how, surprisingly crosses these differences. Regardless of the type of work activities we engage in, the smartphone, the tablet, and other mobile devices affect us in similar ways as they transform significant parts of our labour environment into a Mobile Workplace.
According to Gartner’s latest report (Nov, 2012), while there is no assumption that mobile devices will replace PCs in the majority of businesses, their analysis showed that by 2016, 66 percent of mobile workers will have a smartphone. In support of this, Carolina Milanesi, Gartner’s smart device analyst, was quoted as saying: “the ubiquity of smartphones and the increasing popularity of tablets are changing the way businesses look at their device strategies.”
Today, most companies not only provide their key employees with mobile devices, but have already adopted and integrated them into their business environment and processes to improve communication and collaboration with their staff, customers, and vendors. A recent Forbes article by Diego Saez-Gil counts six justifications for investing in mobile technology, including: fast transition of customers to mobile use, all day availability, consumers’ emotional attachment, a global tool that expands a business’s market, competitive advantage if implemented fast, and the rationale of early engagement that pays off.
The team at Secured Signing digital signature service envisage this shift and continually develop multiple mobile functions and comprehensive products that allow its worldwide business partners and users to efficiently (no apps to install) fill-in and sign electronic forms from any browser in a smartphone or other tablet device. The advanced electronic signature solution benefits its clients with many operational and financial advantages, including the ability to approve documents or close deals on-the-go in a compliant and secure environment.
And as Bill Gates once said: “We’re changing the world with technology.” We definitely do!
Till next time.
18 May, 2012
The use of electronic technology in the legal profession is not new. Large and small law practices are using computers for legal research, management of client cases, and tracking of working hours, as well as exchange of relevant disclosed information including police / medical / financial reports. Nevertheless, even today, dealings with legal representatives require a large amount of paper handling for all parties involved.
Georgina Dent’s article in the Financial Review (10 May, 2012) explored the transition to electronic processes with legal corporate practitioners who identified and acknowledged the additional advantages of using the advanced technology, among them the streamlining of transactions, improved communication, accessibility, and simpler and shorter business processes. However, they also identified the need for more formal reforms by regulators and governments, and most importantly, a shift in mindset.
While regulations for the signing of electronic documents were established in most countries worldwide during the last decade (Electronic Transactions Act in the United States, United Kingdom, Canada, Australia, South Africa, New Zealand, China, and the European Union), it is sectors such as real estate, recruitment, finance, healthcare, and local government rather than legal firms that regularly incorporate the use of electronic signatures and signing of documents online, and enjoy the benefits described above. This happens mainly due to their security worries, particularly with the Public Cloud environment.
A solution that satisfies their concerns lies with the User-Based PKI digital signature technology. The technology provides each user with a unique signing key (Digital ID) that is accessible only to that user. The signed document is sealed, and any changes made to the document invalidate the signatures. With the Secured Signing solution, the signed document can be verified either on the free Verification Service, or offline, for long-term archiving, anytime at the user’s Desktop.
“As an owner of two law offices 700 kilometres apart, Secured Signing enables me to keep our files flowing in real time – quickly, securely, and efficiently, whether I happen to be in one office or the other.” Robert Riopelle, Lawyer, Managing Partner, Riopelle Griener, Professional Corporation
Till next time,
4 May, 2012
A recent article (22 April, 2012) by Brandon Bailey discussed the 2011 performance of businesses in Silicon Valley. Not surprisingly, Apple led the 150 large companies with $128 billion in annual sales, and astonishingly, nearly $33 billion profit. However, the picture across the board revealed mixed results, particularly when compared to 2010 figures. Slow financial recovery in the US, economic chaos in Europe, and Asia’s natural disasters, are all legitimate contributors according to Bailey. Nevertheless, there are a few exceptions that mainly come from “related trends- such as the explosive growth of social networking, cloud computing, and big data.”
Any conclusion? While keeping in mind the ever-changing scenario of technological trends, it is obviously best to be on the side of current proven winning technology, whether as a manufacturer, consumer, or user. A recent KPMG report on the impact of cloud computing in Australia states: “it is clear from KPMG’s analysis that, should Australian organisations adopt cloud platforms as expected across their ICT requirements – as more mature markets such as the US suggest is likely – then the benefits at both the enterprise and aggregate economy level could be substantial.” It continues to say: “These include lowering ICT operation and capital expenditure by up to 25 percent and 50 percent respectively.” (The Australian, 2 May, 2012)
Whilst a conservative approach for handling budget and expenses would always require a careful review (of both), and a ‘stick to budget’ attitude, the ‘upgrade your technology’ rule should never be neglected, especially in the current business environment. Secured Signing’s digital signature cloud-based solution is no exception; businesses that choose to sign documents online with the Secured Signing service eliminate the printing, scanning, document storage, delivery, and handling of paper all together. Implementing eSignature service saves time, cuts operational and processing costs, expedites the entire business workflow, and frees up staff, budget, and other resources for their core business.
Sophie Beers, Yarra Ranges Council’s Procurement Officer concluded her exceptionally positive experience with the advanced electronic signature solution: “Time frames for signature on Evaluation Reports and Contracts have reduced from 1-2 weeks to a matter of an afternoon. Cost and time saving is literally immeasurable, and has paved the way for us to move wholly into paperless office.”
I rest my case.
Till next time,
14 March, 2012
“Simplicity is the ultimate sophistication” Leonardo da Vinci
The latest ‘Mobile World Congress’ took place in Barcelona between Feb 27th – 1March 2012. The list of distinguished Keynote speakers ranged from Bret Taylor, Facebook’s CTO, to Rene Obermann Chairman & CEO Deutsche Telekom (speeches can be found on the Conference’s website). As I was unable to attend, I searched for related interesting content and comments. John Konczal (IBM) describes in his post a Conference environment that was dominant with Cloud computing technology and its unique solution: “The promise of simplicity”. Couldn’t agree more - no software or hardware to purchase, install, or manage, in addition to other obvious benefits including efficiency, and satisfied customers to name a few. Almost heaven for users, yet, not that simple. As providers of Cloud service and consumers of others, we are actually often caught in what John Maeda calls the “simplicity paradox”.
In his book ‘The Laws of Simplicity’, Maeda (Professor in MIT) describes this paradox as a desire we have to get something simple and easy to use that comes with expectations to simultaneously obtain with it complex things we want it to do. His book offers a guide of ten laws for balancing this paradox in business, technology and design. His tens law, which he calls “The One”, says “Simplicity is about subtracting the obvious, and adding the meaningful.”
From the first design of the Secured Signing’s PKI digital signature Cloud service, the team works continually and tirelessly to provide a simple electronic signing experience that offers multiple solutions for a variety of businesses and industries worldwide. The wide selection of essentially easy to use choices for signing documents online are all abiding Maeda’s important principal. The ISign, We Sign, Form Direct, Form Filler, and Form n’Go, along with its customised solutions are all parts of true simplicity in human-technological interaction.
Till next time,
18 November, 2011
In today’s fast-paced digital world a quick transition to eliminate the paper trail is essential. City Councils invest time and money in technology to migrate to a paper-free working environment, yet continue to break the electronic chain and find themselves immersed in paper because of a requirement for handwritten signatures to accompany any transaction.
Signing documents online using the legally compliant digital signature solution changes it all with just the click of a mouse! City Councils who use the advanced service shorten and streamline their work processes, slash costs, speed up and enhance business communication, increase staff efficiency, and significantly improve customer service to their local residents.
An example of a successful implementation lies within a Council’s procurement department. Council officers and suppliers can sign their contracts promptly and easily online and eliminate the need to handle a large number of pages and documents.
The crucial user-based PKI digital signature property that provides each user with an exclusive signing key that seals the document, safeguards the signatory’s authenticity and integrity, creates a non-repudiation transaction, and allows Council management to rest assured they are meeting all local Government standards.
And, did I mention the Green factor?!
Till next time,