10 June, 2015
It is hard to imagine that just a few
generations ago, all our news and mail arrived in Australia or New Zealand by
sail or steam. Finding out what happened in the world a few weeks ago was
considered timely! Our world is now one where we expect to be able to
communicate with people anywhere in the world instantly. We truly live in the digital
In the digital age we are all looking for
alternatives to physically posting documents around the world to get them
signed. It can take weeks to turn around and is quite costly. Emailing an
electronic copy of the document costs almost nothing and will arrive
instantaneously. Sending documents by email is quicker and easier but is it
Sending a document by email is really
outsourcing the inconvenience of managing the paper to your customer. It
becomes their cost to print it to sign. The customer then needs to pay the
postage to return the hard copy. Alternatively they have to find a scanner to
create a new electronic document they can return by email.
The bigger problem is that having a picture of
somebody’s signature ‘decorating’ the document provides no meaningful
authenticity or reliability.
The electronic document containing a picture of
your customer's signature may have been scanned from a paper copy they
physically signed. It could just as easily be an image someone pasted into the
document. It may have been the customer who added the image to the document but
there is no guarantee. Electronic signatures
provide no authenticity.
The other problem is that the electronic
document may have been modified after the signature was applied. A word or a
whole page could have been added or removed from the document and the picture
of the signature will still be there. Electronic signatures provide no
Fortunately, there is a very simple and
inexpensive way to have the speed and convenience of email that also provides
very strong confidence in the reliability and authenticity of the signed
document. PKI based digital
signatures can only be applied by the person invited to sign. They cannot
be copied to another document. Any change to the document will invalidate the
signature and it will fail the verification when the document is opened.
Secured Signing is a local digital signing platform
that allows you to add your document and invite your customer to sign online.
They receive an email invitation that includes a link, which they can use to
review the document and sign with a personal X509 PKI digital signature. Two
factors authentication is also available to provide stronger identity
verification. Both you and your customer receive the digitally signed document
by email, once the signing process is complete.
The signed document is completely self-contained
and can be verified off line as well.
When the document is opened, the signature is verified automatically
guaranteeing the document is unchanged since it was signed.
The great thing about Secured Signing there is
there is no software to buy or download.
Everything happens in a standard web browser on a PC, Mac, iPad or
tablet. You simply create an account and pay for what you
use each month. You can even sign up for a free
evaluation of the service so you can try before you buy.
Why use a decorative signature when the security
of a personal PKI digital signature is just a click away?
Till next time,